Sr. Administrative Assistant, Internal Audit - Eden Prairie, MN

UnitedHealth Group•Eden Prairie, MN

4d•$20 - $36•Hybrid

About The Position

The Senior Administrative Assistant will support approximately five senior leaders on the Internal Audit team. This role is responsible for calendar management, meeting coordination, travel arrangements, expense reporting, office and records management, visitor support, invoice and purchase order processing, and Business Segment Liaison activities as assigned. The ideal candidate is detail-oriented, highly organized, and able to manage competing priorities with professionalism and discretion. This position follows a hybrid schedule with four in-office days per week in Eden Prairie, MN.

Requirements

3+ years of administrative support experience
Intermediate proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, and Teams
Experience managing multiple priorities, tasks, projects, and deadlines simultaneously with solid attention to detail
Proven excellent verbal and written communication skills, including grammar, proofreading, and professional correspondence
Ability to work a hybrid schedule in the Eden Prairie, MN office four days per week

Nice To Haves

Experience supporting multiple leaders in a fast-paced, large, matrixed corporate environment
Experience supporting Internal Audit, Finance, or other corporate functional leaders
Experience as a Business Segment Liaison or in a similar office coordination role

Responsibilities

Maintain calendars and coordinate meetings for senior leaders, proactively resolving scheduling conflicts across the enterprise
Schedule and set up resources and technology for meetings and events, including conference rooms, virtual meeting tools, and telepresence
Coordinate travel arrangements, including air, hotel, ground transportation, office space, and related logistics
Prepare, track, and submit expense reports
Handle confidential information with sensitivity and discretion
Interact with individuals at all levels of the organization and represent the team with professionalism and integrity
Independently perform varied administrative duties in support of the Internal Audit function
Manage office documents in accordance with enterprise records management procedures
Manage, monitor, and procure office supplies, goods, and services as needed
Greet visiting clients, guests, and employees
Collaborate with administrative support team members to provide backup support as needed
Complete invoice document management and payment processing
Perform Business Segment Liaison activities as needed, including hardware/software acquisition and disposal, new employee onboarding, office moves, and related office management responsibilities
Enter and submit purchase orders into relevant systems, such as ARIBA, using pre-approved vendors
Accept deliveries and ensure supplies are distributed to the appropriate resources
Complete additional tasks and deliverables on time and with high quality, including reporting, vendor management, weekly team communications, and organizational materials such as phone lists, seating charts, and requisition lists