Sr Administrative Assistant II, Burn & Trauma Surgery

UT Southwestern Medical Center•Dallas, TX

8h•Onsite

About The Position

UT Southwestern has an opening for the position of Sr. Administrative Assistant II in Burn/Trauma/Acute/Critical Care Surgery. This position will provide essential administrative support to multiple faculty members within the division of Burn Trauma Acute Critical Care Surgery. Responsibilities will include managing calendars, organizing meetings, ensuring compliance with departmental and institutional procedures and approvals, coordinating travel logistics, maintaining spreadsheets for travel budgets, overseeing licensure and recredentialing processes, processing financial transactions, and managing supply orders. Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

Requirements

High school graduation or GED and four (4) years related work experience required
May consider higher education completed in lieu of minimum requirements.
High School Graduate or equivalent.
4 years Related work experience or
May consider higher completed education in lieu of experience.

Nice To Haves

Detail oriented
Organized
Strong verbal and written communication
Multi-tasker in fast-paced environment
self-initiative
resourcefulness
adeptness in collaborative settings
strong written and verbal communication
proven customer service abilities
adept time management and prioritization skills
consistent follow-through
excellent work ethic

Responsibilities

Provides administrative support for multiple faculty within the BTACCS division
Schedules and organizes activities such as meetings, conferences, and division events : prepare agendas, presentations, take minutes and arrange catering, as needed.
Organize and coordinate travel logistics
Coordinates expense reimbursement and expense tracking
Communication: Draft and prepare official documents, memos, emails, presentations, and reports.
Determines work priorities and monitors progress toward work deadlines
Maintain Faculty Curriculum Vitae, licensures and recredentialing
Supply ordering and management
Coordinate communication between various departments/centers.
May assist with overflow work from administrative peers as needed
Maintaining clinical call schedules
Other duties as assigned
Provides moderately complex administrative skills for a department.
Prepares, maintains and posts records, reports and budget information.
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Ensures document retention processes are followed using established guidelines.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage
100%25 coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
healthcare
PTO
paid holidays
on-site childcare
wage, merit increases