Sr Administrative Assistant II, Student Academic Support

UT Southwestern Medical Center • Dallas, TX

2d • Onsite

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. SASS provides support services for all students attending UTSW. SASS collaborates with the Medical School, School of Health Professions, The Graduate School, and the School of Public Health. Our services include academic coaching, learning assessments, peer tutoring sessions, exam proctoring, and exam preparation for National Board Exams. Last year SASS had 687 appointments, offered 119 tutoring sessions, and provided exam proctoring to 123 students.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.

Responsibilities

• Collects, maintains, and reports confidential data related to programs.
• Coordinates exams for students with students with disability accommodations.
• Maintenance of records, set-up and in-room monitoring of exams to maintain security.
• Coordinates supervisors' schedules: Makes calendar appointments, & travel arrangements
• Coordinates scheduling &use of facilities
• Greets visitors to the office; receives and directs incoming calls.
• Completes projects and reports as assigned by supervisor.
• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED