Sr Administrative Assistant II, Pediatric Neurology

UT Southwestern Medical Center • Dallas, TX

17h • Onsite

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. Seeking a professional, proactive, and positive individual to join our team in the position of Senior Administrative Assistant II. Position will work closely with the Division's Lead Administrator to ensure the administrative operations within the division are efficient. As a valued team member, you are responsible for providing comprehensive operational support to the division's faculty members and research personnel. This includes, calendar management, coordinating travel and expenses, supply orders, assist in preparing presentation(s) including hosting virtual and in person conferences/meetings, serving as the division time editor, managing faculty clinical schedules, and other duties as assigned. Ideal candidates will be detail-oriented, extremely organized, demonstrate strong verbal and written communication skills, have a background in administration, and operate with a high level of professionalism and confidentiality, with customer service focus.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.

Nice To Haves

• Detail-oriented
• Extremely organized
• Strong verbal and written communication skills
• Background in administration
• High level of professionalism and confidentiality
• Customer service focus

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED