Sr Administrative Assistant II, Anesthesiology & Pain Management

UT Southwestern Medical Center • Dallas, TX

2d • Hybrid

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. We are seeking a candidate with a positive attitude, strong organizational skills, and the ability to multitask, prioritize, and communicate effectively with faculty, staff, and team members. Proficiency in PeopleSoft and Microsoft Office is preferred. This role provides moderately complex administrative support to the department and is responsible for preparing, maintaining, and posting records, reports, and budget information. The individual may assist with overflow work from administrative and executive assistants and provide coverage for the office receptionist as needed. Key responsibilities include: Composing and processing both repetitive and non-repetitive documents in accordance with established procedures Organizing office processes to ensure efficient and effective operations Acting as a liaison between the department and other departments or external agencies Performing additional duties as assigned.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or May consider higher completed education in lieu of experience.
• Proficiency in PeopleSoft and Microsoft Office is preferred.

Nice To Haves

• Positive attitude
• Strong organizational skills
• Ability to multitask, prioritize, and communicate effectively with faculty, staff, and team members.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED