Sr. Administrative Assistant - Hospitality

HKS, Inc. • Dallas, TX

2d

About The Position

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.

Requirements

• High school education; college level preferred
• Typically with 5+ years of related experience
• Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams
• Strong interpersonal skills and the ability to interact with all levels of staff
• Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
• Ability to communicate in a clear, concise and professional manner both verbally and in writing
• Ability to proactively problem solve and collaborate on innovative solutions
• Ability to work in team environment
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to work on multiple projects at the same time
• Ability to effectively meet deadlines at expected quality

Nice To Haves

• Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred

Responsibilities

• Provides administrative support to assigned staff for confidential and time sensitive material
• Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as required
• Schedules and organizes activities such as meetings, travel, conferences and interviews
• Answers phones, distributes mail and processes expense reimbursement for assigned staff
• Performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
• May support other teams, such as Marketing, with various administrative tasks
• May provide back-up coverage for reception on a regular basis as needed
• Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
• Performs work in a manner that demonstrates an awareness of and an appreciation for the firm’s cultural values, including a commitment to quality, innovation, learning and growth

Benefits

• HKS is a global firm of architects, designers, planners and advisors who create places noted for their beauty and performance. Our 1,600 people in 29 offices are united by the belief that an environmental, social and governance approach to design achieves design excellence. In 2023, we became a carbon neutral firm. We value honesty, diversity and inclusion and we celebrate creative thinking. In partnership with our clients and collaborators, we craft powerful ideas and solutions. Together we create places that stand apart. HKS, Inc. provides reasonable accommodation in its application process for qualified individuals with disabilities. If you are interested in applying for employment with HKS, Inc. and need assistance applying for a posted position due to your disability, you may email us. Please use "Accommodation Request" as the subject line of your e-mail. For more information on what the Equal Employment Opportunity law encompasses, please click on the following links: EEO is the Law and Supplement. The following link is the Pay Transparency Nondiscrimination policy statement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED