Sr Administrative Assistant, Admissions Office

University of Texas Southwestern Medical Center • Dallas, TX

32d • Hybrid

About The Position

Works under minimal supervision to provide advanced administrative support in coordinating day to day operations of department or division office. UT Southwestern Medical Center is hiring a Senior Administrative Assistant, Admissions and Recruitment. (Senior Administrative Assistant is an entry level role) Serves as primary point of contact for all admissions & recruitment phone calls and emails. Responds to prospective applicant email and phone inquiries and provides timely response to candidates seeking information regarding our programs. Provides administrative support for The Office of Admissions and Recruitment. Provides administrative support for student recruitment. Processing and tracking of onboarding requirements for incoming students across all four schools as needed. Assists in event preparations and logistics for medical school admissions committee meetings, campus visits, JAMP functions, medical school interviews, and other related activities. Develops comprehensive knowledge of the four school's admissions policies and procedures and effectively communicates those guidelines to prospective candidates via phone and email. Provides administrative support to JAMP program and JAMP Coordinator when needed. May require in person attendance to support in-person meetings/events. Supports administration by serving as back up and assist with travel, expenditures, procurement and MyTime. This is a hybrid role requiring at least 2 days a week in office.

Requirements

• High school graduation or GED and three (3) years related secretarial/administrative experience
• May consider higher education completed in lieu of minimum requirements

Nice To Haves

• College admissions experience helpful
• Spanish language skills helpful
• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker in fast-paced environment

Responsibilities

• Provides administrative support for The Office of Admissions and Recruitment
• Provides administrative support for student recruitment
• Processing and tracking of onboarding requirements for incoming students across all four schools as needed
• Assists in event preparations and logistics for medical school admissions committee meetings, campus visits, JAMP functions, medical school interviews, and other related activities
• Serves as primary point of contact for all admissions & recruitment phone calls and emails. Responds to prospective applicant email and phone inquiries and provides timely response to candidates seeking information regarding our programs
• Develops comprehensive knowledge of the four school's admissions policies and procedures and effectively communicates those guidelines to prospective candidates via phone and email. Provides administrative support to JAMP program and JAMP Coordinator when needed
• May require in person attendance to support in-person meetings/events.
• Supports administration by serving as back up and assist with travel, expenditures, procurement and MyTime
• Performs other duties as assigned

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees