Administrative Assistant - Office of Admissions & Records/Law

University of Arkansas • Little Rock, AR

1d

About The Position

Customer service-oriented professional to serve as an Administrative Assistant. In this role, you will provide general support for the Admissions and Records Office. This position is governed by state and federal laws, and agency/institution policy.

Requirements

• Administrative professional who is collaborative, with excellent communication skills, and someone who can prioritize multiple tasks/projects successfully
• Hold an Associate’s Degree or Bachelor's Degree
• Other job-related education or experience may be substituted for all or parts of these basic requirements
• Utilize Microsoft Office Suite, Zoom, Google Meet, and other virtual meeting applications, able to perform database management, presentation, and electronic communications functions
• Work successfully under pressure in a rapidly evolving, team-oriented setting, handling multiple tasks with differing timelines, and an ability to prioritize work on projects developing simultaneously
• Leverage written and oral communication techniques, along with organizational, planning, time management, and people skills
• Demonstrate strong service orientation and attention to detail
• Handle high volumes of work during peak periods
• Exercise discretion, resolve problems using sound judgment, and maintain confidentiality of office records and application materials

Nice To Haves

• Bachelor's degree
• Experience with UA Little Rock procurement, Workday, and LSAC Unite

Responsibilities

• Perform a wide variety of administrative duties for the Admissions Office and the Registrar’s Office, including event coordination, making travel arrangements with CTS (travel) card, ordering supplies via requisition and/or P-Card, scheduling meetings and maintaining calendars, and processing invoices and reimbursements
• Assist with various admissions processes, such as organizing admissions files, communicating with applicants to ensure files are complete, and preparing them for distribution to and review by Admissions staff and the committee review
• Serve as the first point of contact, by telephone, email, and in-person for the Admissions Office and the Registrar’s Office, interfacing with multiple constituencies including applicants, alumni, faculty, pre-law advisers, administration, and current students
• Coordinate Law School tours and classroom visits for prospective students and visitors

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree