Office Administrative Assistant
About The Position
2020 Mobile is seeking a self-motivated team player to assist the St. Staff Accountant, performing a variety of administrative assistant duties. Must have applicable experience. What You'll Do: Mail and Package Pick-Up: Drive to the post office and UPS store to collect incoming mail and packages. Sort, organize, and distribute mail to the appropriate departments or individuals as directed. Assist in preparing rent payments on a monthly basis. Maintain and organize physical and electronic files, ensuring all records are up to date and easily accessible. As needed, answer phone calls, take messages, and direct inquiries to the appropriate person or department. Handle sensitive company information with a high level of confidentiality. Assist with and provide other secretarial or administrative tasks as required, depending on the needs of the business or supervisor. This is not a supervisory position.
Requirements
- Preferred minimum of two (2) years as an Administrative Assistant, Office Manager, or similar administrative experience in an accounting or office environment.
- High School diploma or certificate required.
- Must have a valid driver's license.
- File Management experience.
- Must have excellent written and oral communication skills.
- Must pay great attention to detail.
- Must be highly organized and possess excellent interpersonal and customer service skills.
- Must be proficient in Microsoft Word, Excel, Outlook, Adobe, and Google Docs, and comfortable learning new software.
Nice To Haves
- Bilingual in English and Spanish preferred
Responsibilities
- Mail and Package Pick-Up: Drive to the post office and UPS store to collect incoming mail and packages.
- Sort, organize, and distribute mail to the appropriate departments or individuals as directed.
- Assist in preparing rent payments on a monthly basis.
- Maintain and organize physical and electronic files, ensuring all records are up to date and easily accessible.
- As needed, answer phone calls, take messages, and direct inquiries to the appropriate person or department.
- Handle sensitive company information with a high level of confidentiality.
- Assist with and provide other secretarial or administrative tasks as required, depending on the needs of the business or supervisor.
Benefits
- Health Benefits: The company offers Medical, Dental, Vision, and Life insurance programs for Full Time employees working a minimum of 30 hours a week.
- Paid Time Off
- Retirement Benefits: The company participates in the CalSavers Retirement program for our California team members.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
