Sr Admin Assistant

PSEG Long Island•Town of Oyster Bay, NY

2d•$67,200 - $106,400•Hybrid

About The Position

This position reports to the Chief Information Officer for PSEG Long Island and supports all functions within the Information Technology and Cyber Security departments. Provides high quality administrative support to the CIO and the Senior Leadership Team. Provides support for departmental processes in the areas of resource management and staffing, and financial management. Provides support for department event planning and coordination.

Requirements

High school diploma or G.E.D.
At least 5 years performing office support and administration work within a medium to large sized organization (250 people +)
Advanced capabilities with Microsoft Word, Excel and PowerPoint.
Willingness to learn new processes, procedures and software applications
Superior communication skills and demonstrated ability to work well with individuals at all levels of the organization, as well as with senior-level individuals in federal and state government, and, private companies.
Ability to interact effectively with executive and senior management.
Excellent organizational skills; work independently on assignments using judgment and initiative.
The ability to work independently and effectively handle multiple tasks simultaneously under pressure, completing assignments with close attention to detail and in a thorough, accurate and timely manner.
Strong customer/client focus and teamwork skills.
Compliance with the Department of Energy's regulation 10 CFR 810 is required.

Nice To Haves

Prior demonstrated use of SAP, Concur

Responsibilities

Work independently on confidential, time sensitive assignments using judgment and initiative.
Perform clerical duties that include typing and filing.
Screen, direct and prioritize incoming correspondence and phone calls to appropriate parties.
Maintain and coordinate leadership calendars.
Provides direction and expertise for other team members on departmental processes.
Supports on-boarding and off-boarding employees and contractors, establishing access and accounts, assisting with ordering technology equipment (laptops, monitors, cell phones, etc…),
Assists with departmental financial processes including purchase requests, purchase orders, invoice processing, and general budget management activities.
Responsible for administrative functions necessary to support the Information Technology and Cyber Security groups, including maintaining departmental files, updating project and budget information, tracking departmental deadlines, organizing conferences and meetings, processing expense reports and ensuring timely response and close-outs for information and data requests.