Event Planning, Sr. Admin Assistant

LyondellBasell North America•Houston, TX

About The Position

This position is primarily responsible for managing commercial activities for the I&D Commercial team, with a strong emphasis on planning and coordinating customer events, conferences, and sales meetings. In addition, the role provides general office administrative support for the I&D Commercial team, including the I&D North America Sales team. General office administrative duties include scheduling meetings, arranging and tracking travel, completing expense reports, and other related administrative tasks.

Requirements

Event planning; simultaneous management of multiple tasks
High-level of organization, attention to detail, and customer-focus required
Microsoft Office Suite (Word, Power Point, Excel, SharePoint)
Minimum Associate’s Degree (Bachelor’s preferred)
Minimum 5 years working experience
Event planning
Demonstrated experience interfacing with customers and outside service providers
English

Nice To Haves

Spanish a plus
Expense reporting (SAP Concur) and approvals
Sales experience a plus
Presentation skills a plus

Responsibilities

Organize 4-6 customer events each year for the North American Sales team, ensuring compliance with the annual budget and issuing compliance notifications as needed.
Organize and attend annual AFPM conference for LYB customer meetings – conference registration, coordination of meeting space, schedule reconciliation, hotel accommodations, restaurant reservations, customer party planning, etc.
Organize and manage the execution of Americas sales meetings, including scheduling of sessions and arranging venues, meals, accommodations, and meeting infrastructure.
Schedule new hire onboarding and introductory meetings.
Schedule recurring biweekly sales meetings and manage sales meeting presenters.
Arrange business travel, domestic and international, for commercial team.
Assist in the maintenance of Outlook calendars and distribution lists for Directors.
Manage purchasing cards, maintain expense tracking records, process check requests, and assist in the completion of expense reports.
Order office supplies, business cards, cell phones, etc. for the commercial team.
Maintain multiple SharePoint Sites with commercial related information.
Manage customer distribution lists and issue customer letters.
Purchase / manage inventory of customer promotional items and associated budget.
Arrange recurring training for North American sales team and monitor compliance.