Sr Accounts Payable Specialist

Asbury Communities•Frederick, MD

3d•Hybrid

About The Position

At Asbury, we are dedicated to creating a positive environment filled with laughter, opportunities, and support for our community members. We are a Great Place to Work-certified organization focused on helping others, where seniors can continue to learn and grow. We aim to do good in the world together. After submitting your application, you will receive an email and text invitation from Arena, our partner, to complete a brief 3-5 minute questionnaire, which is a required part of the application process.

Requirements

High school diploma or GED required
3 to 5 years of Accounts Payable experience in a high-volume, paperless environment, including invoice processing, vendor management, and payment processing (ACH and checks), or an equivalent combination of education and experience.
Experience with AP technologies, system implementations, and process improvements.
Strong Microsoft Excel skills

Nice To Haves

Associate's or Bachelor's degree preferred
experience with ERP and document management systems such as NetSuite and DocuPeak preferred

Responsibilities

Process invoices, check requests, employee expenses, and corporate card transactions through a paperless Accounts Payable (AP) system and ERP platform, ensuring accuracy, proper documentation, and required approvals.
Participate in system implementations, testing, upgrades, and process enhancements related to AP, expense management, vendor management, and ERP systems.
Manage weekly and off-cycle payment runs, including ACH and check payments, and verify payment details before release.
Review, analyze, and audit AP transactions to ensure compliance with company policies, procedures, internal controls, and applicable regulations.
Administer vendor onboarding, including reviewing approvals, maintaining vendor records, assisting users with vendor management systems, and ensuring accurate 1099 classifications in accordance with IRS guidelines.
Monitor invoice workflow and proactively resolve aged invoices, payment discrepancies, vendor inquiries, and other AP-related issues.
Maintain recurring invoice batches and perform payment corrections, including voids and reissues, as needed.
Support continuous process improvement initiatives by identifying opportunities to enhance efficiency, accuracy, and service delivery.
Create and maintain AP procedures, user guides, and training documentation to support departmental operations and consistency.
Assist with year-end audit preparation, special projects, reporting requests, and other duties as assigned.
Collaborate effectively with internal and external stakeholders to provide exceptional customer service and support organizational goals.