Sponsorship Intern

Houston Livestock Show and Rodeo•Houston, TX

2d•Onsite

About The Position

Provides support for members of the Sponsorship Department and Corporate Sponsors before, during, and immediately following the 2027 Houston Livestock Show and Rodeo. This includes tracking and fulfilling assets for all Sponsors and Donors, coordinating activation logistics, and serving as day of point of contact for sponsorship team. Pre-show and Showtime documentation/photography will be required.

Requirements

Experience in data entry and customer service is required.
Must be proficient in Microsoft Office Products, with particular emphasis on Excel.
Must be knowledgeable in digital photography.
Weekends, nights and long hours are required.

Responsibilities

Compiling all hospitality assets (badges, parking passes, performance tickets, etc.) and other sponsorship information (handbooks, rules and regulation guides, contact information, etc.) to be delivered to Sponsors.
Updating and cross-checking sponsor deliverables trackers, as well as, documenting package contents and pickup.
Reviewing all aspects of sponsorship contracts, past show layouts, and mapping documents in preparation for the 2027 Show.
Assisting Sponsorship Department with large Sponsor Stadium Review meeting.
Supporting Sponsorship Fulfillment Team with compiling all necessary data for Activation and Rodeo Acts of Kindness calendars and tracking documents.
Documenting/photographing, and implementing Stadium changeover and set-up, as it pertains to sponsorship signage.
Assisting with all sponsorship aspects of Rodeo Roundup and Rodeo Run.
Daily logging of all electronic signage reporting from Studio Department as continued proof of performance projects.
Assisting Sponsorship Team with Rodeo Acts of Kindness activation throughout each day of the show and during each nightly performance.
Documenting and photographing sponsor signage, activations, and Rodeo Acts of Kindness throughout the BBQ and Rodeo grounds, as well as, offsite sponsor promotions as need.
Supporting HLSR and Sponsor social media efforts by assisting in tracking, day of filming oversight, and troubleshooting any issues surrounding sponsor’s promotional campaigns.
Shooting, sorting, and labeling Proof of Performance photos alongside HLSR Photographer.
Assisting Sponsorship team with Appreciation Suite Night event for all sponsors.
Assisting Sponsorship Team with closeouts, recaps, and thank you gifts for all Show Sponsors.
Supporting Sponsorship Fulfillment Team with breakdown process for all activation booths on premises.
Assisting Sponsorship Account Managers with preparation and execution of Recap Book process.
Confirming and finalizing all 2027 Show tracking documents with Sponsorship Fulfillment Team.