Sponsored Research Coordinator

Claremont McKenna College•Claremont, MN

5d•$24 - $26•Onsite

About The Position

The Sponsored Research Coordinator works in close partnership with the Executive Director of Advancement, Strategic Partnerships to provide essential administrative and research development support to faculty to advance the College’s research enterprise. This role supports faculty throughout the pre-award process by coordinating documentation, tracking deadlines, and ensuring materials are complete, accurate, and submission-ready. The coordinator demonstrates confidence navigating major federal and private grant portals and assists with uploading proposal components in preparation for the Executive Director’s review. The coordinator also supports proposal budgeting and compliance by assisting with the development and review of budget documents, maintaining boilerplate language about the institution important for research grant submissions, and managing a centralized repository of grant submission resources. Additional responsibilities include tracking funding opportunities, proposals, and approvals; coordinating internal routing processes; and collaborating with the Executive Director to monitor faculty projects with donor relevance potential. The coordinator will also help maintain a research-to-donor alignment inventory, including CMC’s Faculty Research Index, and translate technical grant language into clear, accessible impact summaries for Advancement colleagues that support stewardship and future funding development.

Requirements

A bachelor’s degree in communications, journalism, or other field with experience in research development and/or writing or any combination of education and experience that provides the required knowledge, skills, and abilities is required.
Experience in research, research development, or compliance is preferred.
An understanding of federal regulation and guidance, including a familiarity with the Uniform Guidance and its applicability to federally-funded research projects, is desired, or an ability to learn and develop this skillset.
Experience with grant portals (such as Grants.gov, ProposalCentral, Research.gov and eRA Commons) is preferred.
Must display organizational skills, attention to detail, and the ability to work independently.
Ability to critically read and interpret grant solicitations and federal compliance requirements.
Proficient oral and written communication skills, with experience in developing newsletters and reports for public distribution.
Experience in reviewing and contributing to updating office policies and procedures for efficiency and compliance.
Must be able to meet deadlines and multi-task.
Knowledge of budget development and management.

Nice To Haves

Experience in research, research development, or compliance is preferred.
An understanding of federal regulation and guidance, including a familiarity with the Uniform Guidance and its applicability to federally-funded research projects, is desired, or an ability to learn and develop this skillset.
Experience with grant portals (such as Grants.gov, ProposalCentral, Research.gov and eRA Commons) is preferred.

Responsibilities

Help with requests and reminders to grant seekers for supporting documentation for grant proposals.
Assist with uploading documents for grant submissions using various grant portals, such as Grants.gov, ProposalCentral, Research.gov and eRA Commons, in preparation for the Executive Director’s review and submission.
Assist with development and review of budget documents, and in updating and storing important boilerplate institutional language for documents like “Facilities, Equipment, and Other Resources” that is commonly required for federal grant applications.
Track funding opportunities, proposals, and deadlines.
Coordinate proposal routing and approvals.
Track faculty projects with donor relevance potential.
Maintain a research-to-donor alignment inventory, including the College’s Faculty Research Index. This includes helping to translate technical grant language into accessible impact summaries.
Help maintain the repository of materials needed to support competitive grant submissions.
Keep track of grant submissions and proposal status.
Draft annual sponsored research reports.
Assist with grant writing, support institutional grant efforts, develop language and materials that can be used by the College’s Advancement team, and related stewardship tasks.
Maintain repository of materials needed to support competitive grant submissions. This includes required documents for the National Science Foundation’s Research at Primarily Undergraduate Institutions (RUI) program and the National Institutes of Health Academic Research Enhancement Awards (AREA), among others.
Take and follow directions.
Work cooperatively with others.
Be self-motivated.
Be well-organized and have an attention to detail.
Able to think critically and creatively.
Receive and respond appropriately to constructive criticism.
Display a positive attitude.
Balance multiple tasks and priorities.
Perform other essential duties and tasks specific to the position.