Sr. Sponsored Program Assistant

MSU Jobs • Starkville, MS

5d • Onsite

About The Position

Provide senior support to accounting functions within the Sponsored Programs Accounting section of the Controller and Treasurer’s Office. Sponsored Programs Accounting is primarily responsible for managing the restricted funds of Mississippi State University. This includes calculating and posting overhead, invoicing the appropriate agencies, monitoring timely receipt of the funds, and preparing financial reports for external agencies. Additionally, our office coordinates the time and effort reporting cycle, processes cost transfers, performs non-sufficient fund checking on restricted funds and continuously monitors accounts for compliance purposes. It is our goal to provide friendly, efficient service to all users of the sponsored programs accounting system.

Requirements

• High school diploma
• 2 years of experience
• Strong computer skills to include Excel and Adobe.
• Experience in work settings requiring high volume assignments.
• Ability to manage priorities and meet multiple daily deadlines.
• Knowledge of federal contracting regulations and accounting experience is needed.
• Well-developed interpersonal, teamwork, verbal, and written communication skills.
• Ability to work in a highly collaborative environment with attention to detail.

Nice To Haves

• Previous experience is desirable.

Responsibilities

• Assist with necessary paperwork to process subawards in our system and review subaward invoices to ensure adherence to the terms and conditions of the award.
• Process a high volume of Accounts Receivables to include checks and wire transfers.
• Complete appropriate forms and journal entries for review and posting to the General Ledger.
• Prepare invoices, financial reports, and agency forms on a monthly, quarterly, or annual basis per the terms and conditions of the award. Reports are submitted to the Senior Accountant for review and then submitted to the sponsoring agency.
• Processor for payment requests, financials, and other documentation.
• Facilitate the Time & Effort Reporting process.
• Scan and index documentation to the electronic database.
• Prepare and/or key journal entries as needed.
• Handle all purchases for the department and maintain the budget.
• Performs related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED