SPONSORED RESEARCH ADMINISTRATOR

Sanford Burnham Prebys Medical Discovery Institute • San Diego, CA

5h • Remote

About The Position

Play a key role at the center of cutting-edge research. As a Sponsored Research Administrator, you’ll partner closely with faculty to bring innovative ideas to life, guiding proposals from concept to submission and supporting award management every step of the way. If you’re detail-oriented, collaborative, and energized by working in a fast-paced, deadline-driven environment, this is an opportunity to make a meaningful impact behind the scenes of groundbreaking research.

Under the direction of the Director, the Sponsored Research Administrator (SRA) is responsible for supporting pre-award and non-financial post award administration of sponsored projects. This role works in close partnership with faculty and internal stakeholders to ensure proposals and awards are accurate, compliant, and submitted on time. The SRA contributes to the effective coordination and management of sponsored funding by applying working knowledge of sponsor requirements and institutional policies, while providing consistent and responsive support throughout the lifecycle of the award.

Requirements

• Bachelor’s degree in business, public administration, or related field.
• One (1) or more years of experience in sponsored research administration or related environment.
• Experience with federal and non-federal sponsors such as NIH, DoD, and foundations.
• Familiarity with systems such as InfoEd, Grants.gov, and eRA Commons.
• Working knowledge of federal sponsor regulations and institutional policies.
• Strong attention to detail and ability to manage multiple deadlines.
• Effective written and verbal communication skills.
• Ability to analyze and resolve routine issues and escalate appropriately.
• Proficiency with research administration systems and standard office applications.
• Strong organizational and coordination skills.
• Ability to work independently and collaboratively in a deadline driven environment.

Nice To Haves

• Certified Research Administrator (CRA) certification preferred.

Responsibilities

• Assist faculty in the preparation and submission of proposals, including budget development and review of supporting documentation.
• Ensure all proposal components comply with sponsor guidelines and institutional policies.
• Coordinate internal routing and approvals across departments and central offices.
• Maintain accurate proposal and submission records in systems such as InfoEd.
• Communicate requirements, timelines, and outstanding items to faculty and staff.
• Apply working knowledge of sponsor regulations and escalate issues as appropriate.
• Review award terms and conditions and identify items requiring follow up or escalation.
• Support Just in Time requests, progress reports, and closeout activities.
• Coordinate administrative actions including no cost extensions, prior approvals, and rebudgeting.
• Prepare and process subawards and assist with monitoring activities.
• Serve as a liaison between faculty, Research Accounting, and sponsors to support administrative activities.
• Ensure ongoing compliance with sponsor and institutional requirements throughout the lifecycle of the award.
• Perform other related tasks, duties and responsibilities as required, assigned or directed.

Benefits

• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• 403(b) retirement plan with employer match
• Identity theft protection
• Employee discount programs (BenefitHub, FunEx, TicketsAtWork)
• Free parking
• Electric vehicle charging stations
• Wellness programs and events (flu shot clinics, health fairs, lunch-and-learns, yoga classes)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level