Specimen Management & Shipping Specialist

Pharmaron • Baltimore, MD

1d • Onsite

About The Position

Pharmaron is a global contract research and manufacturing organization (CRO/CDMO) helping pharma and biotech companies bring new therapies to life. With over 25,000 employees worldwide across 28 locations in the US, UK, China, and Singapore, we support drug discovery through to manufacturing with fully integrated high-quality services. We're proud of the impact we make and just last year, we supported 887 discovery projects , 1,100+ CMC programs , and 1,397 clinical trials across all phases. Our teams are involved in everything from small molecules, ADC's, biologics, and gene therapies and we work with more than 3,300 global customers . To learn more, visit www.pharmaron.com .

Help Advance Clinical Research Through Expert Specimen Management

Do you have experience handling biological specimens and a passion for quality, organization, and regulatory compliance? We are seeking a Specimen Management & Shipping Specialist to join our clinical research laboratory team in Baltimore. In this role, you'll be responsible for the management, storage, tracking, packaging, and shipment of critical biological specimens supporting pharmacokinetic (PK), pharmacodynamic (PD), pharmacogenomic (PG), and biomarker studies. Your work will ensure specimen integrity while supporting life-changing pharmaceutical and clinical research programs. If you're detail-oriented, enjoy working in a regulated laboratory environment, and thrive in a collaborative setting, we'd love to hear from you.

Requirements

• High school diploma or equivalent.
• At least one year of experience in specimen handling, laboratory logistics, specimen shipping, or a related laboratory environment.
• Strong organizational skills and exceptional attention to detail.
• Experience maintaining accurate documentation and electronic records.
• Ability to prioritize multiple tasks while meeting deadlines.
• Strong communication and problem-solving skills.

Nice To Haves

• Associate's or Bachelor's degree in Biology, Chemistry, Life Sciences, Health Sciences, or a related field.
• Experience working in clinical research, pharmaceutical, biotechnology, or diagnostic laboratory environments.
• Familiarity with FDA, DOT, OSHA, IATA, GCP, and GLP regulations.
• Experience with laboratory inventory management systems and specimen tracking software.

Responsibilities

• Receive, inspect, and verify incoming biological specimens for proper preservation, temperature, and documentation.
• Manage freezer inventory and long-term specimen storage while maintaining accurate inventory records.
• Prepare, package, label, and quality-check biological specimens for domestic and international shipment.
• Ensure shipments comply with FDA, DOT, OSHA, and IATA regulations.
• Create electronic shipping manifests and securely distribute documentation using encrypted email and SharePoint.
• Coordinate courier pickups and resolve shipment or transit issues as needed.
• Monitor specimen inventory and prepare monthly inventory and storage reports.
• Partner with Project Management, Data & Compliance, and Laboratory Operations to ensure chain-of-custody and data privacy requirements are met.
• Accurately enter specimen information into laboratory information systems and maintain tracking documentation.
• Cross-train in specimen processing functions, including centrifugation, pipetting, aliquoting, pooling, and sample preparation as business needs require.
• Perform all work in compliance with Good Clinical Practice (GCP), Good Laboratory Practice (GLP), company SOPs, and study protocols.

Benefits

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED