Specimen Management & Shipping Specialist

Pharmaron • Baltimore, MD

3d • $22 - $25 • Onsite

About The Position

Pharmaron is seeking a Specimen Management & Shipping Specialist to join their clinical research laboratory team in Baltimore. This role is responsible for the management, storage, tracking, packaging, and shipment of biological specimens that support various studies. The specialist will ensure specimen integrity and compliance with regulations, working in a regulated laboratory environment and collaborating with multidisciplinary teams.

Requirements

• High school diploma or equivalent.
• At least one year of experience in specimen handling, laboratory logistics, specimen shipping, or a related laboratory environment.
• Strong organizational skills and exceptional attention to detail.
• Experience maintaining accurate documentation and electronic records.
• Ability to prioritize multiple tasks while meeting deadlines.
• Strong communication and problem-solving skills.

Nice To Haves

• Associate's or Bachelor's degree in Biology, Chemistry, Life Sciences, Health Sciences, or a related field.
• Experience working in clinical research, pharmaceutical, biotechnology, or diagnostic laboratory environments.
• Familiarity with FDA, DOT, OSHA, IATA, GCP, and GLP regulations.
• Experience with laboratory inventory management systems and specimen tracking software.

Responsibilities

• Receive, inspect, and verify incoming biological specimens for proper preservation, temperature, and documentation.
• Manage freezer inventory and long-term specimen storage while maintaining accurate inventory records.
• Prepare, package, label, and quality-check biological specimens for domestic and international shipment.
• Ensure shipments comply with FDA, DOT, OSHA, and IATA regulations.
• Create electronic shipping manifests and securely distribute documentation using encrypted email and SharePoint.
• Coordinate courier pickups and resolve shipment or transit issues as needed.
• Monitor specimen inventory and prepare monthly inventory and storage reports.
• Partner with Project Management, Data & Compliance, and Laboratory Operations to ensure chain-of-custody and data privacy requirements are met.
• Accurately enter specimen information into laboratory information systems and maintain tracking documentation.
• Cross-train in specimen processing functions, including centrifugation, pipetting, aliquoting, pooling, and sample preparation as business needs require.
• Perform all work in compliance with Good Clinical Practice (GCP), Good Laboratory Practice (GLP), company SOPs, and study protocols.

Benefits

• Insurance including Medical, Dental & Vision with significant employer contributions
• Employer-funded Health Reimbursement Account
• Healthcare & Dependent Care Flexible Spending Accounts
• 100% Employer-paid Employee Life and AD&D Insurance, Short- and Long-Term Disability Insurance
• 401k plan with generous employer match
• Access to an Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED