Specifications Coordinator

RLF•Orlando, FL

11d•Hybrid

About The Position

Join a team where design meets purpose. At RLF, our mission is to create high-performing environments that inspire and nurture the human spirit. For over 90 years, we have been a nationally recognized architecture, engineering, and interior design firm. With a focus on healthcare and federal projects, we deliver impactful, innovative spaces that shape communities and improve lives. We create exceptional places for extraordinary people. We’re a passionate, collaborative team that values excellence, relationships, and fun. If you’re looking to make a difference through meaningful work, let’s build something great together. We are seeking an experienced Specifications Coordinator to support complex healthcare and federal projects through the preparation, coordination, and quality management of technical specifications and construction documentation. The Specifications Coordinator partners closely with architects, interior designers, consultants, project managers, and technical leadership throughout all phases of project delivery. The ideal candidate brings strong technical knowledge, exceptional organizational skills, and the ability to collaborate effectively across multidisciplinary teams. This position plays a critical role in maintaining consistency, reducing risk, and supporting high-quality project documentation.

Requirements

Associate’s Degree in Construction Management, Business, or related discipline. Equivalent related experience considered in lieu of degree.
Minimum 3 years of experience in architectural specifications coordination or technical documentation within an architecture, engineering, or design firm.
Working knowledge of specification development, coordination, and editing processes.
Experience coordinating specifications across complex healthcare, federal, institutional, education, civic, or mixed-use projects preferred.
Working knowledge of Unified Facilities Guide Specifications (UFGS) and CSI MasterSpecs specification standards.
CDT, CCS, or other CSI certifications strongly preferred.
Strong working knowledge of CSI formats, Deltek Specpoint, Specslntact, Whole Building Design Guide (WBDG), building systems, materials, and construction methodologies.
Experience using Newforma, Deltek Vantagepoint, Adobe Acrobat, Bluebeam, Microsoft 365, and related software platforms.
Demonstrated commitment to technical excellence, continuous improvement, and ongoing professional development.
Active participation in the Greater Orlando Construction Specifications Institute (CSI) chapter a plus.
Commitment to responsive service and collaboration with internal and external project stakeholders.
Strong interpersonal, emotional intelligence, and communications skills.
Ability to manage multiple priorities, solve problems proactively, and maintain exceptional attention to detail in a fast-paced, deadline-driven environment.
Flexibility in work hours may be required to meet project deadlines and business needs.

Nice To Haves

Experience coordinating specifications across complex healthcare, federal, institutional, education, civic, or mixed-use projects
CDT, CCS, or other CSI certifications
Active participation in the Greater Orlando Construction Specifications Institute (CSI) chapter

Responsibilities

Prepare, edit, and coordinate project specifications using MasterSpec and firm standards.
Coordinate specification development with multidisciplinary project teams to ensure alignment with drawings, design intent, owner requirements, applicable codes, and contract documents.
Assist in developing and improving specification processes, tools, and best practices.
Apply firm and industry standards for formatting, organization, and coordination of technical specifications and project manuals.
Assist with updating firm master specifications, standards, and technical libraries.
Support Specifications Manager in firmwide QA/QC initiatives through technical document reviews, interdisciplinary coordination, and ongoing improvement of specification standards and documentation practices.
Support the coordination and technical accuracy of specifications and construction documentation to ensure compliance with applicable codes, owner standards, and contract requirements.
Provide guidance related to technical documentation practices, specifications development, code coordination, and construction documentation standards.
Understand the relationship between specifications, drawings, and construction documentation to support coordinated project delivery and minimize project risk.
Other duties as assigned.