Specialized Talent Administrator & Coordinator (Spanish/English Language)

Cielo • Schenectady, NY

7d • Hybrid

About The Position

The Specialized Talent Administrator & Coordinator is responsible for providing administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a variety of logistical and recruitment activities to service a particular client program or teams. This role requires fluency in both English and Spanish and involves managing recruitment systems, scheduling interviews, executing the offer process, coordinating background checks, and supporting onboarding/offboarding activities. The position also includes administrative management of job postings and providing reporting to the recruitment team.

Requirements

• High school diploma or equivalent required
• Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred
• Experience in a business or office environment
• Customer service or administration preferred
• Strong recruitment administration skill-set / competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition strongly preferred.
• Fluent in English & Spanish
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook.
• Ability to prioritize and organize own work
• Desire to provide a high level of customer service to colleagues and clients

Nice To Haves

• Experience as a Talent Administrator & Coordinator for a minimum of 6 months
• Experience in a business or office environment
• Customer service or administration preferred
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition strongly preferred.

Responsibilities

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
• Provide metric and pipeline reporting
• Provide other administrative support to recruitment team as needed

Benefits

• Various medical plans based on coverage needed including medical, dental and vision
• STD, LTD, and HSA
• Holiday pay
• Flex Paid Time Off (PTO) model
• 401K with a match of 50% up to the first 4%
• Volunteer Time Off (VTO)
• Annual bonus based on the achievement of defined goals or commission based on defined targets

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED