Specialized Fiduciary Officer

National Advisors Trust • Sioux Falls, SD

1d • Onsite

About The Position

A specialized fiduciary officer is a versatile fiduciary professional with a customer service focus. The role has a keen focus on administering relationships that are in the post death administrative settlement process. They are charged with the administration of complex trust and estate accounts that require a high level of technical expertise and knowledge. The position requires: 1.) Excellent written and verbal communication skills; 2.) A client forward service mentality; 3.) Ability to follow processes and procedures; 4.) Above average attention to detail for record-keeping, tax, statement compliance, and general administrative expertise; and 5.) In-depth understanding and utilization of specialized trust administration, including estates, administrative trust settlement, Charitable Trusts, IRAs, ILITs, and Special Needs Trusts.

Requirements

• Excellent written and verbal communication skills
• A client forward service mentality
• Ability to follow processes and procedures
• Above average attention to detail for record-keeping, tax, statement compliance, and general administrative expertise
• In-depth understanding and utilization of specialized trust administration, including estates, administrative trust settlement, Charitable Trusts, IRAs, ILITs, and Special Needs Trusts.
• Excellent verbal and written communications skills.
• Excellent analytical skills with the ability to exercise independent judgment consistent with guidelines.
• Strong attention to detail with a high degree of accuracy, and the ability to perform multiple tasks in a fast-paced team environment.
• Working independently and being able to effectively organize daily office operations to ensure sufficient handling and processing of information, record keeping, correspondence, and special project work.
• Ability to independently develop solutions to problems of moderate scope and complexity.
• Ability to organize and prioritize workflow to meet strict deadlines.
• Strong follow through and responsiveness.
• Ability to interact effectively with management and co-workers on a regular basis, be a team player
• Ability to maintain confidentiality.
• Experience in one or more areas of specialized trust administration required. (Ex: Estate and Administrative Trust Settlement, ILIT, IRA, and Special Needs Trusts)
• Undergraduate degree
• A minimum of three (3) years’ experience in personal trust administration and estate planning
• Some knowledge of fiduciary law, trust administration, and estate planning, coupled with strong critical thinking and problem solving with the perseverance to bring challenges to resolution.
• Must be able to work in a risk-based culture and to identify legal and compliance issues.
• Microsoft Office applications (Word, Excel, Outlook, CRM, and PowerPoint).

Nice To Haves

• CFTA preferred
• some experience in a directed trust environment preferred
• SunGard AddVantage strongly preferred

Responsibilities

• Review and administer trusts in accordance with the document and governing statutes.
• Prepare and review probate court filings.
• Analyze and research issues for investment advisors, as required.
• Review account documentation and ensure compliance with all laws, regulations, and internal policies.
• Prepare new account openings by reviewing trust instrument and all necessary documents.
• Correspond with prior trustees to ensure all proper documentation and information is received to ensure administrative continuity.
• Prepare instructions and coordinate with Operations to arrange for delivery of assets from prior custodians.
• Prepare and review funding agreements on splitting trusts and trusts resulting from settlement
• Initiate, prepare, review, and supervise account closing documentation and processing with Operations.
• Prepare Receipts, Releases, Refunding Agreements and Proposed Distribution Schedules, as needed. Coordinate and follow-up with Operations to ensure proper delivery of assets.
• Coordinate and act as liaison with attorneys, CPAs, and investment advisors as necessary to complete annual administrative review, including but not limited to investment policy statements, beneficiary information and unique asset valuations.
• Conduct initial and periodic administrative account reviews on all trusts to review risk level, profitability, ensure compliance with governing documents, state law, tax requirements, and proper system coding.
• Process and coordinate fiduciary actions including discretionary distributions, document interpretation, tax compliance, and account maintenance on trust accounting system.
• Coordinate tax preparation, engagement letters, communication with CPAs, track, review and file tax returns, process tax payments, and process tax preparation fees.
• Maintain all fiduciary and administrative documents and history in an image-based document management system and CRM for each trust relationship for administrative management and continuity.
• Educate and build relationships with our client RIAs, as well as their clients and estate planning professionals.
• Compliance with BSA/AML/OFAC-related laws and regulations as it applies within the scope of this position, including but not limited to, prompt completion of required BSA/AML/OFAC training.
• Additional duties and special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level