Specialist, Project Payroll

AECON • Charlotte, NC

2d

About The Position

The Project Payroll Specialist provides comprehensive support to the payroll team across multiple functions, ensuring compliance with legislative requirements in all jurisdictions, with a focus on U.S. operations. The role reports to the Project Payroll Supervisor and indirectly to the Payroll Manager. It supports timely, accurate payroll processing and related project administration, reporting, and compliance activities.

Requirements

• At least 5 years of U.S. payroll experience.
• Demonstrated experience with U.S. multi-state payroll processing and federal payroll compliance.
• Strong working knowledge of IRS regulations, FLSA, state tax laws, unemployment insurance, and garnishment rules.
• Experience supporting payroll audits, regulatory inquiries, and compliance reporting.
• Technical expertise and advanced proficiency with Microsoft Office, Power Automate, Power BI, and Business Objects; advanced Excel skills are required.
• Strong analytical and problem-solving skills.
• Excellent written and verbal interpersonal and communication skills.
• Knowledge of requirements for U.S. payroll tax registrations.
• Ability to act with discretion and maintain confidentiality.
• Strong organizational skills, including the ability to balance multiple responsibilities and meet deadlines.
• Ability to work independently and collaboratively.
• Strong business acumen and understanding of organizational structures and functions.
• Ability to systematically break down issues and determine root causes.

Nice To Haves

• APA certification.
• Experience with ADP HCM, SAP payroll, and reporting systems.

Responsibilities

• Enter daily payroll in SAP using approved timesheets.
• Perform administrative and clerical duties to maintain accurate, current records for timekeeping, project controls, and related functions.
• Collect and verify daily labor timesheets for payroll data entry and processing.
• Manage employee onboarding and offboarding in the Time and Attendance System and reconcile daily attendance.
• Verify and submit timesheets and audit reports; prepare new employee packages and termination or layoff forms; process rate changes; and calculate travel and board payments.
• Assist site managers and superintendents with tracking, analysis, and forecasting for ongoing projects.
• Coordinate with the Time and Attendance System team to maintain shifts, rosters, and related information.
• Maintain payroll document filing systems in accordance with auditing procedures.
• Maintain employee documents, including labor qualifications, certifications, and training records.
• Assist Project Controls with tracking, monitoring, and analyzing productivity data and project costs where applicable.
• Support and validate hours and payroll for salaried and hourly employees across multiple states, ensuring accurate, timely execution in accordance with established payroll calendars.
• Ensure compliance with U.S. federal, state, and local payroll legislation, including IRS regulations, FLSA requirements, state wage and hour laws, unemployment insurance, and statutory reporting obligations.
• Maintain knowledge of U.S. payroll laws, tax regulations, and legislative changes; assess their impacts and support required system or process updates.
• Support multi-state payroll setup, maintenance, and ongoing compliance requirements.
• Administer payroll adjustments and support off-cycle payment requests, including corrections, retroactive pay, bonuses, terminations, and manual checks, ensuring proper taxation and documentation.
• Support and monitor wage garnishments, levies, and court-ordered deductions, ensuring accurate calculations, timely remittances, and regulatory compliance.
• Reconcile payroll data and reports and support payroll audits, internal controls, general ledger interfaces, and balance sheet reconciliations.
• Partner with HR, Finance, and external payroll vendors to provide payroll expertise, resolve discrepancies, and support audits, acquisitions, and system enhancements.
• Respond to employee payroll inquiries about pay, taxes, deductions, and year-end forms such as W-2s while protecting confidentiality and data integrity.

Benefits

• Services and benefits to support employees' and their families' mental, emotional, and physical well-being.
• Career development through Aecon University, tuition reimbursement, and Leadership Programs.
• Work environments and initiatives focused on mutual respect, teamwork, collaboration, and new ideas.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed