Specialist, Payroll

Quirch Foods•Coral Gables, FL

About The Position

The Payroll Specialist processes weekly payroll accurately and on time, reviews payroll data and employee changes, and handles off-cycle payrolls as needed. The role uses Workday Payroll and Workday HCM to process transactions, audit employee data, troubleshoot discrepancies, maintain payroll workflows, and support system testing and enhancements. The specialist ensures compliance with federal, state, and local payroll regulations, including payroll tax requirements, and processes garnishments and other involuntary deductions. The role also performs pre-processing audits, reconciles payroll reports and general ledger accounts, investigates discrepancies, prepares reports, and assists with year-end processing, including W-2s. The position responds to employee payroll questions and provides assistance with direct deposit, tax withholding, earnings statements, and corrections. It collaborates with HR, Benefits, Finance, and Operations to maintain accurate employee data, supports internal and external audits, and participates in process improvement initiatives. Success is measured by timely payroll, responsive inquiry resolution, regulatory compliance, successful audits, and ongoing improvement of payroll processes and controls.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
At least 3 years of payroll processing experience.
At least 2 years of Workday Payroll experience.
Experience processing multi-state payroll.
Knowledge of federal and state wage and hour laws.
Experience with payroll taxes and garnishments.
Advanced Microsoft Excel skills.
All applicants must be eligible to work in the United States.

Nice To Haves

Certified Payroll Professional (CPP).
Experience with timekeeping systems such as Workday Time Tracking, UKG, Kronos, or similar.
Experience with payroll accounting reconciliations.
Food distribution, manufacturing, or logistics industry experience.

Responsibilities

Process weekly payroll accurately and on time.
Review payroll data, including hours worked, earnings, deductions, bonuses, commissions, and reimbursements.
Validate payroll changes for new hires, promotions, transfers, terminations, and pay adjustments.
Process off-cycle payrolls as needed.
Use Workday Payroll and Workday HCM to process payroll transactions.
Audit employee data in Workday and troubleshoot payroll discrepancies.
Maintain payroll-related business processes and workflows.
Support Workday testing during system updates and enhancements.
Ensure compliance with federal, state, and local payroll regulations and payroll tax requirements.
Process wage garnishments, child support orders, tax levies, and other involuntary deductions.
Prepare payroll reports and assist with year-end processing, including W-2s.
Perform payroll audits before final processing.
Reconcile payroll reports and general ledger accounts.
Investigate payroll discrepancies and implement corrective actions.
Generate payroll metrics and reports for leadership.
Respond promptly and professionally to employee payroll questions.
Assist employees with direct deposit, tax withholding, earnings statements, and payroll corrections.
Educate employees on payroll policies and procedures.
Partner with HR, Benefits, Finance, and Operations to ensure accurate employee data.
Support internal and external audits.
Participate in payroll process improvement initiatives.