Specialist, Onboarding & Transfers

Signature Health Inc • Willoughby, OH

2d • Onsite

About The Position

At Signature Health, our purpose is to provide integrated healthcare for our community specializing in patients with mental illness and/or addiction because we want people to realize their highest potential. If you align with our core values, putting people first, striving for excellence in the work you do each day and have a can do mindset, then Signature Health is the best place for the next step in your rewarding career. As a full-time employee, you will have access to the following employer/employee paid benefits:
Medical, Dental, Vision, 401k match, HealthJoy - a no cost medical and mental health online resource available Day 1, and much more
Robust earned paid time off program (PTO)
Federal Loan Forgiveness Program (available on eligible roles)
Professional Development Support

SCOPE OF ROLE
Reporting to Manager, Talent Acquisition & Onboarding, the Specialist, Onboarding & Transfers is responsible for coordinating all pre-employment and onboarding processes for new employees and internal transfers. The Specialist, Onboarding & Transfers provides a high level of internal and external customer service to candidates, hiring managers and other HR team members and acts as a subject matter expert for all activities related to onboarding and background verifications. The Onboarding & Transfers Specialist demonstrates accountability, ownership, and reliability for ensuring a successful new hire and internal transfer experience.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Healthcare or related field is required.
• Minimum 2-year previous experience working in Talent Acquisition, Human Resources or Other Administrative field required.
• Experience working in Microsoft 365, Outlook, and Excel required.
• Excellent project management, writing, and oral communications skills.

Nice To Haves

• Previous experience working in the healthcare field preferred.
• Experience working within an applicant tracking system preferred.

Responsibilities

• Initiate and manage individual onboarding workflows for each candidate utilizing the applicant tracking system and in-house developed electronic tools; includes management of third-party background check vendor and candidate responsiveness to requests.
• Facilitate the new hire’s Onboarding in-person appointment; process and monitor results for state background check requirements (BCI/FBI), collect necessary paperwork, and communicate process next steps.
• Coordinate pre-orientation communications to new hires, managers and stakeholders, ensure completion of new hire onboarding documents, notify IT to initiate provisioning process, and partner with the Education & Training team for a smooth hand off for orientation on day one.
• Liaise with the Occupational Health, Credentialing, and Provider Enrollment teams to ensure new hire requirements are met, partner closely with Occupational Health for Onboarding appointments.
• Enter and process all new hires into E-verify utilizing integration with Onboarding systems; follow-up on any non-compliance results in partnership with the HR Manager.
• Complete the offer recission, pre-adverse action, and withdraw processes for new hires when needed.
• Review and determine what onboarding and background verifications are needed for rehires
• Ensure all new hire and internal transfer documents are successfully uploaded into the employee record.
• Manage I-9 verification process, ensure accurate record retention practices are established and followed.
• Review internal transfers to ensure all necessary background verifications are completed prior to transfer date (MVR, residential database checks, etc.) and communicate status to HR and hiring managers
• Conduct fingerprint (BCI/FBI) in-person appointments for current employee license upgrades and internal transfers
• Partner with HR to enter updates in weekly Signature Connect newsletter related to employee recognition and new hire classes
• Utilize applicant tracking system to maintain candidate data and reporting.
• Assist with implementing process improvements to the onboarding process.
• Assist in developing and maintaining metrics and reports related to the Onboarding function.
• Utilize effective communication and follow-through when interacting with candidates, hiring managers and process stakeholders for Onboarding related tasks.
• Maintain confidentiality and demonstrate discretion while executing all onboarding processes.

Benefits

• Medical, Dental, Vision, 401k match, HealthJoy - a no cost medical and mental health online resource available Day 1, and much more
• Robust earned paid time off program (PTO)
• Federal Loan Forgiveness Program (available on eligible roles)
• Professional Development Support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees