Specialist-Materials

Sutter Health•Castro Valley, CA

About The Position

The Specialist-Materials coordinates daily distribution activities and helps ensure effective control of supplies and equipment used in patient care. The role oversees receiving and unpacking supplies, stock rotation, and checking materials for expiration. It supports compliance with applicable regulations, codes, policies, and procedures related to patient privacy and safety, and may perform specialized tasks or explain departmental responsibilities to new or visiting employees. The position may provide input on departmental policy and procedure changes, interact with vendors regarding special orders and consignments in coordination with clinical leads, and act as backup for supervisory staff. The role also coordinates staff orientation, training, and in-service education; communicates relevant regulatory changes; maintains a clean, neat, and safe work environment; counts, restocks, and delivers supplies and equipment; processes stock and stockless requirements; and expedites deliveries. Clerical duties include maintaining requisition and receiving records, responding to messages and requests, using computer systems to obtain receiving information and report discrepancies, and completing accurate documentation. The employee may decontaminate, sterilize, and reprocess supplies, equipment, instruments, trays, and linen. This is a per diem/casual, non-exempt position with a varied shift and schedule, including every weekend.

Requirements

High school diploma or GED.
Two years of recent relevant experience.
Knowledge of medical materials and equipment terminology.
Written and verbal communication skills for interacting with team members, supervisors, patients, and hospital personnel.
Time-management and organizational skills, including the ability to prioritize work and meet deadlines within standardized policies and procedures.
Basic knowledge of computer applications such as Microsoft Office Suite (Word, Excel, and Outlook), EPIC, and related information systems.
Ability to interpret information and instructions presented in written, oral, diagram, or schedule form.
Ability to work independently and as part of a team, manage multiple tasks, and work in an environment with interruptions.
Ability to identify, evaluate, and resolve standard problems by selecting appropriate solutions from established options.
Ability to build collaborative relationships with peers and other staff members.

Responsibilities

Coordinate daily distribution activities and control supplies and equipment used in patient care.
Coordinate orientation, training, and ongoing in-service education for staff on techniques, safety, procedures, and rules and regulations.
Ensure regulatory developments and changes are incorporated into processes and communicate applicable changes to staff and physicians.
Provide input on departmental policy and procedure changes as necessary.
Monitor staff and maintain a sanitary, neat, and safe work environment.
Count, restock, and deliver supplies and equipment.
Unpack supplies, rotate stock, and check for expired materials.
Ensure adequate supplies and materials are available for floor stock.
Input, process, and receive stock and stockless requirements; expedite delivery of materials and supplies to departments.
Perform and coordinate duties according to policy and procedure, in a timely manner that supports customer satisfaction.
Operate and troubleshoot equipment and technology required for job performance.
Complete routine and priority tasks within established departmental time frames.
Maintain departmental requisition files and file receiving records and other related documents.
Retrieve requested records to help resolve invoice discrepancies and related problems.
Retrieve and respond to messages and requests in a timely manner.
Use computer systems to obtain receiving information and report discrepancies.
Perform clerical tasks and communicate with customers, patients, leaders, and other personnel.
Prepare accurate job-related documentation, including a detailed log of requests and assignments.
Decontaminate, sterilize, and reprocess supplies, equipment, instruments, trays, and linen as needed.
Perform duties in compliance with departmental standards, policies, procedures, and applicable regulatory requirements.
Protect the privacy of patients' protected health information.