Materials Specialist

Sutter Health•Castro Valley, CA

About The Position

Coordinates daily distribution activities and ensures competent control of supplies and equipment used in patient care. Oversees receiving and unpacking supplies, rotating stock, and checking materials and supplies for outdates. Works to build confidence and cooperation with supervisors and managers through effective job performance and communication. Researches, communicates, and follows applicable local, state, and federal regulations, codes, policies, and procedures related to patient privacy and safety. May perform specialized tasks, explain department responsibilities to new or visiting employees, provide input on departmental policy and procedure changes, interact with vendors regarding special orders and consignments in coordination with clinical leads, and back up supervisory staff. The role coordinates staff orientation, training, and in-service education; incorporates regulatory changes into processes; monitors the work environment; counts, restocks, and delivers supplies and equipment; and maintains adequate floor stock. It processes stock and stockless requirements, expedites deliveries, operates and troubleshoots job-related equipment and technology, and completes routine and priority work within departmental time frames. Clerical duties include maintaining requisition and receiving records, retrieving information to resolve invoice discrepancies, responding to messages and requests, using computer systems to review receiving information and report discrepancies, and preparing accurate documentation and logs. The position may decontaminate, sterilize, and reprocess supplies, equipment, instruments, trays, and linen. It maintains a clean, neat, and safe work environment and protects patient health information. This is a part-time, temporary fixed-term, non-exempt position with a varied schedule, 20 weekly hours, and 8-hour shifts. Weekend work is required every weekend. The stated pay range is $33.06 to $41.84 per hour; compensation may vary by geographic location and other factors. Eligible positions include a comprehensive benefits package.

Requirements

High school diploma or General Education Diploma (GED).
Two years of recent relevant experience.
Knowledge of medical materials and equipment terminology.
Written and verbal communication skills for interacting with team members, supervisors, patients, and other hospital personnel.
Time-management and organizational skills, including prioritizing assignments and meeting deadlines within standardized policies and procedures.
Basic knowledge of computer applications such as Microsoft Office Suite (Word, Excel, and Outlook), EPIC, and related information systems.
Ability to interpret information and instructions presented in written, oral, diagram, or schedule form.
Ability to work independently and as part of a team, manage multiple tasks, and work in an environment with interruptions.
Ability to identify, evaluate, and resolve standard problems by selecting from established solutions.
Ability to protect the privacy of patients’ protected health information (PHI).
Ability to build collaborative relationships with peers and staff to achieve departmental and corporate objectives.

Responsibilities

Coordinate daily distribution activities and control supplies and equipment used in patient care.
Oversee receiving and unpacking supplies, rotating stock, and checking materials and supplies for outdates.
Coordinate orientation, training, and ongoing in-service education for staff on techniques, safety, procedures, rules, and regulations.
Incorporate regulatory changes into processes and communicate applicable changes to staff and physicians.
Provide input on departmental policy and procedure changes.
Monitor staff to maintain a sanitary, neat, and safe work environment.
Count, restock, and deliver supplies and equipment; ensure floor stock supplies and materials are available.
Input, process, and receive stock and stockless requirements, and expedite deliveries to departments.
Perform and coordinate duties according to policy and procedure and within established time frames to support customer satisfaction.
Operate and troubleshoot equipment and technology necessary for job performance.
Maintain requisition files, receiver records, and related documentation; retrieve records to help resolve invoice discrepancies.
Retrieve and respond to messages and requests in a timely manner.
Use computer systems to obtain receiving information and report discrepancies.
Perform clerical work and communicate with customers, patients, leaders, and hospital personnel.
Prepare accurate job-related documentation, including detailed logs of requests and assignments.
Maintain a clean, neat, and safe working environment and comply with departmental and regulatory standards.
May decontaminate, sterilize, and reprocess supplies, equipment, instruments, trays, and linen.
Protect patient health information.
May perform specialized tasks, explain departmental responsibilities to new or visiting employees, interact with vendors on special orders and consignments with clinical leads, and act as backup to supervisory staff.