Specialist IV (Hourly)

Austin Community College District•Northridge, CA

20h

About The Position

This position provides temporary assistance as needed for the Continuing Education division courses and programs at Austin Community College. The role involves supporting various administrative tasks, developing course curricula, evaluating courses and instructors, and serving as a liaison between students, instructors, and the department. The college is a public two-year institution serving a multicultural population and is committed to student success and community development.

Requirements

Maintain an established yet flexible work schedule, including some evenings and weekends.
Effectively use interpersonal and communication skills, including tact and diplomacy.
Effectively use organization and planning skills, with attention to detail and follow-through.
Creating electronic presentations, information packages, and activity schedules.
Work collaboratively with others.
Maintain confidentiality of work-related information and materials.
Establish and maintain effective internal and external working relationships.
Work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Nice To Haves

Knowledge of event planning and coordinating processes.
Knowledge of standard office procedures.
Knowledge of coordinating details required for course scheduling.

Responsibilities

Provide support services for Continuing Education division courses and programs, including handling correspondence, phone inquiries, processing and prioritizing office communications, scheduling meetings, ordering supplies, maintaining files, processing mail, and duplication.
Develop course curricula as assigned by coordinator or director of the programs.
Evaluates courses and instructors for upcoming sessions.
Communicates with instructors to monitor current and future classes.
Serve as communications liaison with potential Continuing Education division course and program students and instructors.
Provide information regarding courses and program offerings.
Schedule Continuing Education division courses and programs based on projects, grants, contracts and other initiatives.
Track event budgets and expenditures.
Develop advertising materials for the department.
Conduct research and compile reports or documents.