Specialist, Information (Elementary)

The School District of Lee County•Cape Coral, FL

4d•Onsite

About The Position

This position is responsible for utilizing industry-standard digital electronic equipment, including computers and related peripherals, to access, process, and transmit data to and from a central repository. The role requires discretion and confidentiality in accessing, inputting, and compiling data and printing student information, reports, and records, including attendance and grades when required. Responsibilities include enrolling/withdrawing/transferring students, inputting bell schedules, updating student records and demographic data, and producing calendars and schedules on the Student Information System (SIS). The Specialist will also input data related to scheduling, grade reporting, testing, and attendance, and apply corrections as indicated by FTE edit/error reports. Additionally, the role involves processing and maintaining data for federal and state programs, inputting referral, health, and discipline data, and ensuring accurate FTE reporting. The Specialist will correlate and verify data accuracy between systems, generate reports, maintain electronic and paper files, develop spreadsheets, and apply knowledge of state rules for data collection and reporting. The position also includes creating, maintaining, and verifying student cumulative and permanent records, performing new student registration duties, monitoring flagged student records, and assisting with transportation eligibility and routine office tasks.

Requirements

High School diploma or equivalent.
Two (2) years of related experience and/or training or equivalent combination of technical training and experience.
Clear and concise oral and written communication skills.
Organizational and management skills.
Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment.
Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
Ability to input, retrieve, interpret, and communicate data in varied formats.
Ability to professionally and effectively respond to customer needs and requests for service or assistance.

Nice To Haves

Four (4) years of experience in data entry, retrieval, and report generation in a school environment working with student information systems software.
For two (2) of the four (4) years, mainframe and client/service applications experience.
Relevant work experience or education may be substituted to satisfy minimum qualifications.

Responsibilities

Utilize industry-standard digital electronic equipment, including computers and related peripherals, to access, process, and transmit data to and from a central repository.
Utilize discretion and confidentiality in accessing, inputting, and compiling data and printing student information, reports, and records, including attendance and grades when required.
Enroll/withdraw/transfer students utilizing local/state codes and distribute informational reports in a concise and timely manner.
Input bell schedules, update student records and demographic data, and produce calendars and schedules on the Student Information System (SIS).
Input data as it relates to scheduling, grade reporting, testing, and attendance reporting as required; apply corrections as indicated by full-time equivalency (FTE) edit/error reports.
Process and maintain data for participation/eligibility in federal and state programs.
Input referral, health, and discipline data and special program information as directed by Student Services and school-based staff into SIS.
Apply corrections as indicated by FTE error/edit reports to support accurate FTE reporting during periodic state surveys.
Correlate and verify accuracy of all required data elements between systems for compilation and upload to mainframe.
Generate and distribute reports as needed to administration and staff.
Maintain electronic and paper files for audit requirement as mandated by the Department of Education.
Develop spreadsheets as required by staff and administration to support data analysis, funding impact, and program development.
Apply knowledge of state rules for data collection and reporting in the FTE process, including guidelines and codes for English for Speakers of Other Languages (ESOL) and Exceptional Student Education (ESE).
Create, maintain, and verify completeness of cumulative files and permanent records for each student.
Perform new student registration duties periodically to assist with School Choice workload.
Monitor flagged student records and report such to principals as warranted.
Assist Student Enrollment with transportation eligibility and assignment for new students when required.
Assist with routine office tasks to ensure every customer is being helped in a timely manner.