Specialist III, Administrative Support

Tarrant County College District•Madison, WI

3d•Remote

About The Position

This role is responsible for providing senior-level clerical, administrative, and project support to senior leadership. This position may serve as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. This position is expected to have a high level of department-specific knowledge.

Requirements

Associate's degree or 60 college hours and three (3) years' working experience related to the Essential Performance Requirements; or any equivalent combination of education and work-related experience
Skilled in excellent customer service and interpersonal relationships
Ability to work effectively in a collaborative environment
Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software

Nice To Haves

At least one (1) year's working experience working in a college or university setting related to the Essential Performance Requirements
At least one (1) year's working experience using an enterprise resource planning, purchasing, financial, student information, or electronic workflow system
At least one (1) year's working experience providing administrative support to a dean, director, executive, or other senior-level leader in a college or university setting
At least one (1) year's working experience using an electronic workflow, project-management, document-management, records-management, or digital data-collection system, such as Smartsheet, Laserfiche, Microsoft Forms, Microsoft Power Automate, Microsoft SharePoint, or a comparable platform
At least one (1) year's working experience supporting with the gathering, analyzing, and synthesizing qualitative and quantitative information from multiple departments to prepare executive-level reports

Responsibilities

Performs senior-level administrative and technical functions for the unit
Makes technical decisions by applying policies, regulations, and protocol
Organizes unit events
Manages external stakeholders
Performs high-level, unit-specific tasks
Involved with Budget and Grant Management
Schedules appointments and maintains calendars
Prepares and creates memos, emails, invoices, etc.
Performs assigned duties
Participates on behalf of the College in external community organizations and associations
Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
Supports the mission, values, goals, and principles of the College
Works under minimal supervision of assigned department leadership
Performs Other Related Tasks as Required