Administrative Specialist III

State of Maryland•Anne Arundel, MD

2d•Onsite

About The Position

The main purpose of this position is to provide administrative support to the Director and members of the Government Affairs Unit, while efficiently managing the daily operations of the office. This position requires good interpersonal skills, familiarity with the legislative process in Maryland, and the ability to maintain a professional office atmosphere and a good rapport with elected officials, their staff, other state agency employees, and the public. The role demands the highest degree of confidentiality regarding legislative proposals, preparation of legislative reports, fiscal notes, and related correspondence.

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Possession of a motor vehicle operator’s license valid in the State of Maryland (if assigned duties requiring operation of a motor vehicle).

Nice To Haves

One year of experience working in an agency legislative office or equivalent.
Advanced knowledge of the legislative process in Maryland.
Experience performing legislative/legal research.
Experience creating/developing spreadsheets to track project progress.

Responsibilities

Provide administrative support to the Director and staff of the Government Affairs Unit, exercising judgment, independent initiative, and extensive knowledge of the policies, procedures, and legislative process for the Department of State Police.
Compose and maintain a database of proposed legislation, update hearing schedules daily, update bill status, and assist in drafting Superintendent, Chief of Staff, and Governor's Legislative Office reports.
Prepare weekly hearing schedules, review and deliver Department position papers, and search historical files for related legislative information.
Ensure legislative committees receive pertinent information, including position papers, presentations for proposals, and related briefs.
Monitor General Assembly committee and floor activity and brief the Director on pertinent activities.
Process fiscal impact statements for Legislative Services for bills that may impact the Department.
Send copies of budget response information to Legislative Services and the DBM to post online.
Assist the Governor's Legislative Office as necessary.
Assist in the preparation of special reports as requested by the Governor's Legislative staff.
Ensure the legislative tracking system is updated by following legislation from introduction to final action that affects the Department.
Attend legislative hearings, take complete and comprehensive notes, and prepare detailed briefs of the hearings on bills of interest.
Assist in the drafting and distribution of the annual summary of legislation that passed impacting the Department.
Perform other duties as assigned by Command/Supervisory personnel.