Specialist II, Facilities Coordinator

SitusAMC•Denver, CO

2d•$30 - $32•Onsite

About The Position

SitusAMC is looking for passionate individuals to join their team and transform client businesses and their own careers. They are seeking someone to match unique experiences with careers to help realize potential and career growth within the Real Estate Industry. The ideal candidate will be able to be themselves, advocate for others, stay nimble, dream big, own every outcome, and think globally but act locally. This position serves as the primary point of contact for internal and external customers requiring support and information regarding facilities at the assigned worksite. The role is responsible for daily facilities-related tasks, safety and security functions, administrative support, and coordinating on-site employee activities and events.

Requirements

High school diploma, college degree preferred or a combination of education and experience
Strong analytical ability, good judgment, strategic and multidimensional thinker
Problem solves using interpersonal relations and diplomacy skills
Strong communication skills, both verbal and written
Strong computer skills with in-depth knowledge of MS Office with an emphasis in Excel (vlook-ups, pivot tables)
Demonstrate professional behavior and teamwork, dependable and adhere to company policies and procedures
Ability to work with tight deadlines, high accuracy, and fast paced environment
Ability to maintain confidentiality
Ability to understand and obtain the Florida notary license

Responsibilities

Assists the department in carrying out various HR programs and procedures for all company employees (time off, desk moves, events, etc.)
Maintain confidential personnel information
Assist with Operational Audits, internal and external (e.g., SOC 1, workers comp, etc.)
Manages the reception area to ensure effective security and professional greeting of clients, vendors, guests, and employees.
Ensures proper badge-in/badge-out of employees and use of visitor and temp badge logbooks when necessary.
Primary responsibility for the assigned worksite’s employee events and activities to include ongoing employee communications and reminders, planning, ordering and/or picking up supplies; may assist with planning and organizing events for Remote employees, and other locations
On-site primary contact for any security, building management, and third-party vendors to support all facility-related needs and activities
Acts as the on-site Emergency Drill coordinator which plans, conducts, and evaluates emergency drills in coordination with the Operations Risk team
Monitors CCTV security cameras for security violations ensuring non-approved personnel are restricted from access to the facility
Monitors all printer and multi-functional devices, ensuring paper and ink are properly installed/stocked
Ensures first-aid kits are serviced and in working order
Responsible for day-to-day facilities operations of the assigned worksite to include building access keys, security cards, and general housekeeping
Respond to any facilities issues quickly and follow up to ensure the issue has been followed through to completion
Ensure break room areas are clean and supplies are adequately stocked
Performs administrative tasks to include sorting, opening and distribution of mail
Handle and coordinate with carriers’ initial receipt and distribution of all inbound packages
Creates general correspondence, charts, tables, and other business documents as requested
Manages inventory of all office and coffee supplies, and orders as needed
Manage meeting and conference room calendars
Answer incoming calls
Reliable and regular attendance for front desk
Set up and coordinate Document Services signing parties to include printing/collating of the documents prior to the scheduled signing party, handling of the executed documents after the signing party by providing the documents to the vault and notifying all parties once complete.
Participate in execution of documents in Document Services signing parties either as a notary, or witness
General document handling: scanning, filing, printing, assembling, file creation/labeling, label creation, etc.
Assisting with printing of checks, stuffing of envelopes
Such other activities/projects as may be assigned by your manager