Specialist I, Accounts Receivable

QXO•Lake Mary, FL

1d•Onsite

About The Position

The Specialist I, Accounts Receivable supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple billing activities and deadlines in a fast-paced environment.

Requirements

Strong attention to detail and commitment to accuracy
Excellent organizational and time-management skills
Strong written and verbal communication abilities
Ability to manage multiple priorities and deadlines
Strong analytical and problem-solving skills
Ability to communicate professionally with customers and internal partners
Ability to work independently while contributing effectively within a team
Strong computer and data-entry skills
Commitment to maintaining confidential financial and business information
High school diploma or equivalent required

Nice To Haves

Associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred
1–2 years of accounting, accounts receivable, billing, or related experience preferred
Experience with construction, project, or multifamily billing is a plus
Proficiency with Microsoft Office applications, particularly Excel
Experience working with customer billing portals, accounting systems, or ERP software preferred

Responsibilities

Prepare, process, and submit customer invoices and billing documentation accurately and on schedule
Prepare and submit monthly multifamily payment applications through customer portals or email
Process daily single-family billing through applicable customer systems and portals
Monitor outstanding invoices and payments and communicate with branches, builders, and customers regarding payment status
Update and maintain accurate customer payment information
Partner with Sales and internal teams to research and resolve billing discrepancies
Maintain accurate accounts receivable and billing records
Set up new projects and maintain current project information within company databases and systems
Maintain contracts, change orders, and related project documentation
Create Schedules of Values and upload required information to customer portals
Ensure project and billing information remains complete, accurate, and current
Maintain organized electronic records and supporting documentation
Receive, track, and process installer payment applications
Verify project and field progress prior to processing payments
Create orders and purchase orders required for labor-payment processing
Maintain accurate installer payment documentation
Monitor installer insurance requirements and request Certificates of Insurance when necessary
Prepare and run weekly scheduling and payment-related reports
Maintain project scheduling information and support Field Managers with project documentation
Communicate effectively with Sales, Field Operations, branches, builders, installers, and Accounting personnel
Research and resolve discrepancies involving billing, project information, or payment documentation
Support month-end and other accounting activities as assigned
Perform additional duties and projects as needed