Specialist – Human Resources

Kilgore College • Kilgore, TX

8d • Onsite

About The Position

The HR Specialist supports key HR functions with a focus on data integrity, compliance, process improvement, and providing subject matter expertise on employment. This role provides expert-level support across the employee lifecycle and serves as a resource for staff, applicants, and leadership.

Requirements

• High School Diploma required; Associate’s degree preferred.
• One year of proven work-related experience in Human Resources or a similar business office environment.
• Must have a proven history of reliability, accuracy and willingness to work as requested to ensure timely and accurate data entry and file maintenance.
• Advanced and efficient knowledge and skills of computer applications including Microsoft suite, Adobe, typing and data entry.
• Must be able to work in a typical office environment.
• Must be able to handle high workload and meet deadlines in a professional office
• Must be organized, confidential, timely, tactful, detail-oriented, and even tempered.
• Must have strong communication skills.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Maintain accurate employee records in the college’s ERP system; ensure data integrity and support system reporting needs.
• Serve as the subject matter expert for employment processes, including I-9 compliance, required documentation, and adherence to applicable employment laws; train hiring managers on hiring procedures and requirements.
• Manage job postings and applicant tracking; advise departments on position postings, hiring processes, and required documentation.
• Coordinate and process employment actions, including new hires, status changes, and terminations.
• Oversee onboarding and offboarding processes, including conducting new employee orientations and supporting employees through transitions.
• Assist with the preparation of monthly, quarterly and annual reports including but not limited to CBM, Veteran Reporting, IPEDS, etc.
• Manage and provide guidance and oversight for the volunteer program, including policy enforcement, background checks, and annual audits of participation.
• Maintain HR files in accordance with institutional retention guidelines (paper and electronic).
• Assist in preparation of contracts, Paid Professional Assignment (PPA), and compensation letters.
• Manage HR Help Desk requests including service records, verification of employment, employee questions, resolution of employee issues, and applicant questions.
• Assist with hiring and training the HR work-study employee.
• Coordinate Employee Service Awards and support employee engagement efforts.
• Serve on committees, Hospitality Committee participation is required
• Regular scheduled attendance on a Full-Time Basis. Excess hours may be required during peak periods
• Other duties, as assigned

Benefits

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED