Specialist Fleet Administration

Savage • Los Angeles, CA

2d • Onsite

About The Position

As a Specialist, Fleet Administration, you will play a key role in supporting maintenance and transportation operations by managing fleet systems, improving processes, maintaining compliance records, and delivering operational insights.

Requirements

• Experience administering fleet management, telematics, CMMS, and related operational systems.
• Proficiency with Microsoft 365, including Excel, Outlook, and Word.
• Ability to troubleshoot hardware, software, connectivity, and fleet technology issues.
• Knowledge of inventory control processes, cycle counts, and record management.
• Ability to interpret and follow company procedures, maintenance processes, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective communication skills and the ability to collaborate with technicians, operations personnel, vendors, and business partners.
• Strong attention to detail and documentation accuracy.
• Analytical mindset with the ability to independently resolve routine and moderately complex operational challenges.
• Demonstrated commitment to safety, customer service, and continuous improvement.

Nice To Haves

• Associate's degree in Transportation, Logistics, Operations Management, Information Systems, or a related field preferred.
• 2-4 years of experience in fleet operations, maintenance support, transportation, logistics, inventory control, or related fields.
• Experience with fleet management systems, CMMS platforms, and telematics technologies.
• Proficiency in Microsoft 365, especially Excel, Outlook, and Word.
• Strong organizational, problem-solving, and communication skills.
• Commitment to safety, compliance, and continuous improvement.

Responsibilities

• Serve as the primary administrator and subject matter expert for Manager+, Eptura, Geotab, and other fleet management, telematics, and maintenance systems.
• Configure, maintain, and enhance CMMS workflows, preventive maintenance schedules, work orders, inspections, reporting tools, forms, checklists, and workflow automation.
• Maintain accurate fleet asset, maintenance, inventory, and compliance records while ensuring system data integrity.
• Support fleet technology systems, including onboard cameras, telematics platforms, and related hardware and software through installation, troubleshooting, updates, and upgrades.
• Develop and maintain standardized digital processes that improve maintenance, transportation, safety, and operational performance.
• Administer inventory and asset management programs, including inventory tracking, barcode systems, audits, cycle counts, and inventory optimization initiatives.
• Ensure maintenance records, inspections, registrations, permits, and fleet documentation comply with DOT, FMCSA, customer, and company requirements.
• Assist maintenance operations by troubleshooting fleet technology and trailer electrical systems while supporting maintenance workflows and equipment reliability initiatives.
• Create reports, dashboards, KPIs, and performance metrics that support operational decision-making and continuous improvement efforts.
• Identify opportunities to improve system utilization, maintenance processes, inventory controls, equipment performance, and overall operational effectiveness.
• Collaborate with Transportation, Maintenance, Safety, Operations, Information Systems teams, and external vendors to support business objectives and deliver training where needed.
• Promote a culture of safety, accountability, compliance, and continuous improvement.
• Support special projects and additional responsibilities as assigned.

Benefits

• A culture that appreciates our Team Members
• Uniforms and laundry service
• Paid Time Off (“PTO”)
• Paid holidays
• Profit Sharing
• Parental leave
• Excellent benefits, including medical, dental, vision, life, disability, 401(k)
• A culture of safety
• A commitment to helping our Team Members do things that they never dreamed possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree