Specialist, Facilities and Maintenance

FTAI Aviation LLC• Miami, FL, US, FL

4d•Hybrid

About The Position

FTAI Aviation Ltd. (NASDAQ: FTAI) owns and maintains commercial jet engines, focusing on the Maintenance, Repair, and Exchange (MRE) of CFM56 and V2500 engines. FTAI's proprietary products and joint ventures aim to simplify, reduce costs, and speed up engine maintenance while being more environmentally friendly. The company also owns and leases jet aircraft, which aids in acquiring engines at favorable prices. FTAI invests in aviation assets and aerospace products that provide strong, stable cash flows with potential for growth and appreciation. The company operates globally with offices in New York, Miami, Montreal, Singapore, Dubai, the United Kingdom, and Ireland. The Facilities & Maintenance Specialist will provide hands-on operational and coordination support for the Facilities Management team across multiple sites. This role is crucial for coordinating facilities, maintenance requests, vendors, and contractors, as well as managing day-to-day facility operations to ensure company locations are safe, functional, well-maintained, and operationally efficient. The ideal candidate should be organized, detail-oriented, responsive, and proactive, capable of independently managing multiple facilities-related requests and priorities while collaborating effectively with employees, vendors, contractors, and internal teams across various locations.

Requirements

2+ years of experience in facilities management, maintenance coordination, office operations, property management, or a related field preferred.
Bilingual in English and Spanish required, with the ability to communicate effectively both verbally and in writing.
Strong organizational, time-management, and attention-to-detail skills.
Excellent communication, follow-up, and customer-service skills.
Ability to independently manage multiple requests, priorities, projects, and locations in a fast-paced environment.
Demonstrated ability to coordinate effectively with vendors, contractors, employees, property management, and internal teams.
Proficiency with Microsoft Office, particularly Outlook and Excel.
Strong problem-solving and decision-making skills with a proactive, hands-on, and team-oriented approach.
Ability to identify issues, determine appropriate next steps, and escalate matters when necessary.
Ability and willingness to travel regularly between multiple company sites as needed. Travel between sites will be a routine part of the role.

Nice To Haves

Experience with a CMMS, work-order, or facilities management system is a plus.

Responsibilities

Coordinate day-to-day facilities and office operations across multiple sites, including general facility requests, supplies, access, office setups, and operational needs.
Coordinate and oversee vendors and contractors across multiple locations, including scheduling, site access, service visits, follow-up, and ongoing communication.
Receive, prioritize, track, and coordinate building maintenance and service requests, escalating urgent, complex, or recurring issues to the FMS Manager.
Create, update, monitor, and close work orders, ensuring timely completion and accurate documentation of facilities and maintenance activities.
Coordinate and track preventative maintenance programs, inspections, repairs, and scheduled service activities across all sites.
Support safety and compliance activities, including inspections, documentation, certifications, and reporting of facility hazards, deficiencies, or concerns.
Coordinate schedules, inspections, vendor visits, service appointments, and other facilities-related activities across multiple locations.
Review and process invoices, purchase orders, service documentation, and facilities-related records, ensuring information is accurate and complete.
Maintain accurate and organized facilities, maintenance, vendor, compliance, and service records within applicable systems and spreadsheets.
Monitor open facilities and maintenance items, follow up with vendors and internal stakeholders, and help ensure issues are resolved within appropriate timeframes.
Serve as a key point of contact for employees, vendors, contractors, property management, and internal teams regarding routine facilities and maintenance needs.
Identify recurring facility issues, operational inefficiencies, and opportunities for improvement, and communicate recommendations to the FMS Manager.
Support facilities projects and initiatives as needed, including office moves, space changes, special events, facility improvements, audits, and other operational projects.
Provide operational support to the FMS Manager and Facilities team and assist with implementing facilities procedures, processes, and standards.
Perform other duties and responsibilities as assigned.