Specialist - Expediting

Energy Transfer•Houston, TX

About The Position

The Expediting group supports Procurement, Operations, and Engineering and Construction by ensuring goods ordered on Energy Transfer purchase orders arrive at the agreed location, meet the agreed quality, and meet contractual delivery dates. The group tracks materials identified in the critical order matrix, updates involved parties, and provides Logistics with information needed to schedule transportation for accurate and timely delivery. This enables Project Management and Procurement personnel to focus on core responsibilities by delegating certain vendor interactions to Expediting. The Specialist supports the Expediting Manager and other Expediting Specialists in managing production and delivery processes for projects and materials. The role assists Buyers, Project Managers, and other clients during manufacturing and fabrication, confirms purchase-order and shipping details with vendors, coordinates milestone schedules and inspections, follows up on drawing approvals, identifies risks and recommends solutions, provides logistics administrative support, and maintains accurate records.

Requirements

Strong background in expediting procedures and support tactics.
Highly organized and results-driven, with the ability to coordinate multiple projects, tasks, and programs simultaneously.
Ability to handle a strenuous workload in a fast-paced environment.
Strong time-management and organizational skills and attention to detail.
Ability to work as part of a team and independently as required.
Good analytical and problem-solving skills for determining and providing expediting support and solutions.
Good interpersonal skills for interacting with internal and external customers, vendors, and construction personnel.
Ability to adapt quickly to change and develop sound resolutions.
Strong personal-computer software skills, including Microsoft Outlook, Word, and Excel.
Ability to manage a database of information supporting the Expediting Department.
Willingness to learn new methods and procedures and adapt to a learning environment.
Willingness to travel as required.
High school diploma or GED required.
A bachelor's degree or a minimum of four years of equivalent work experience.
For the Specialist level, 2–5 years of relevant job-related experience.

Nice To Haves

Experience in expediting related to the oil and gas industry.
Experience with oil and gas equipment inventory, pipe inventory or tracking, and understanding of pipe manufacturing and coating processes.
Accounts payable and/or billing experience.
SAP and Open Text experience.
Bilingual English/Spanish.

Responsibilities

Support the Expediting Manager and other Expediting Specialists in managing production and delivery processes for projects and materials.
Assist internal and external clients, including Buyers and Project Managers, during manufacturing and fabrication to ensure materials are completed on time and according to purchase-order requirements.
Obtain production and delivery schedules for significant milestones.
Review contractual commitments, customer specifications, and related information to determine appropriate expediting support requirements.
Confirm purchase-order details with vendors, including shipping terms for critical or major equipment such as engineered equipment, fabrications, and skids.
Act as a liaison among vendors, Buyers, Project Managers, and Logistics.
Follow up on drawing approvals.
Coordinate inspection schedules when necessary.
Identify potential risks and problem areas and recommend solutions to the Buyer and Project Team.
Provide logistics administrative support.
Maintain accurate and timely records as required by customers and company policies and procedures.