Specialist, Bakery-Administration

Aspire Bakeries Careers•Santa Ana, CA

10d•$18 - $24•Onsite

About The Position

Aspire Bakeries is seeking a Specialist, Bakery-Administration to join their team. This role involves serving callers, visitors, and employees by greeting and directing them, maintaining security, and managing the telecommunications system. The position requires close collaboration with various departments to support daily operational needs. Qualified candidates must possess excellent customer service, effective communication (written and spoken), and strong organizational skills, including the ability to sort and file numerically and alphabetically. Attention to detail and strong follow-up skills are essential. This role may also involve performing other duties as assigned.

Requirements

High school diploma or GED preferred
2-3 Years of experience
Ability to read, write, and speak English
Proficiency with Microsoft Office
Ability to learn and use SAP or similar MRP systems
Ability to perform administrative related tasks in a fast‑paced environment
Ability to maintain clean, organized, and safe work areas

Nice To Haves

SAP experience
Experience in food manufacturing or similar regulated environments
Strong communication and customer‑service skills
Ability to coordinate multiple tasks with accuracy and attention to detail

Responsibilities

Provides Front Lobby reception coverage to include greeting guests, visitors, and vendors.
Directs incoming calls to appropriate party, manage messages.
Assists walk-in applicants by providing Company employment website.
Ensures guests/visitors are registered for visit, provides Company- required documents to facilitate plant tours for HACCP/GMP compliance.
Orders supplies for all departments thru SAP and Arriba and checks inventory as needed.
Prepares packages for shipment via UPS or USPS; processes labeling and other documentation via website.
Schedules individual or group conference calls and/or conference room requests.
Mail and distribute incoming mail.
Invoice coding with correspondent GL and Cost Center then e-mail to AP for processing.
Maintains admin kitchen and office supplies organized and stocked, conference room clean and free of clutter after meetings.
SAP consumptions management.
Create and manage all production process orders for all manufacturing lines.
Provide FA02 order support by entering downtime and cleaning hours and execute dough‑scrapping procedures within SAP.
Provide backfill to production Sr. Specialist when needed.
Performs other duties or special projects as required by management.