Specialist, Accounts Payable & Billing (Data Centers)

Galaxy•New York, NY

7d•$90,000 - $110,000

About The Position

Galaxy's data center business is scaling quickly, and our accounts payable and billing processes need to scale with it. This role will own payable and billing activity for the division, investigating discrepancies, working across departments, and helping to strengthen controls and systems as the company grows. The Specialist will be the primary point of contact for vendor invoice intake, purchase order matching, and approval routing, while also supporting the increasingly complex billing activity tied to leases and construction projects. The ideal candidate is detail-oriented, highly accurate, and a people person – comfortable developing relationships across the company and with vendors. This role will work hand-in-hand with the procurement, accounting, and financial operations teams, taking ownership over ensuring accuracy.

Requirements

2-4 years of experience in accounts payable, billing, accounts receivable, general accounting, or a related accounting-operations role
Working knowledge of fundamental accounting concepts, invoice processing, account reconciliation, and financial controls
Experience reviewing purchase orders, contracts, leases, or other transaction-support documentation
Strong attention to detail and a track record of accuracy in high-volume invoice processing
Excellent interpersonal and communication skills – persistent and organized in following up, while staying personable and easy to work with
Comfortable working cross-functionally with procurement, vendors, tenants, and business managers across the organization
Strong Excel skills and experience working with an ERP or accounting platform
Intellectually curious self-starter with a can-do attitude
Demonstrated ability to investigate discrepancies, organize supporting information, and bring issues to resolution
Ability to manage a high volume of invoices and competing deadlines in a fast-paced, high-growth environment
Flexibility to help build and improve processes and controls as the team scales

Nice To Haves

Experience with Workday
Familiarity with purchase order matching and three-way match processes
Experience in data centers, commercial real estate, construction, utilities, or another capital-intensive, recurring-revenue business
Familiarity with pass through operating expense reconciliations, tenant fit-out billing, construction progress billings, or SLA credit tracking
Experience with multi-entity or project-based accounting
Exposure to SOX or other internal control frameworks
College degree with a competitive GPA

Responsibilities

Review, code, match, and process invoices in the General Ledger (currently NetSuite; soon to be Workday)
Match invoices to open purchase orders in partnership with the procurement team, and promptly investigate pricing, quantity, or scope exceptions
Proactively and diligently follow up with business managers and cost-center owners to secure timely invoice approvals, building relationships that keep the process moving
Reconcile vendor statements, research outstanding balances, identify duplicate or incorrect charges, and respond professionally to vendor inquiries
Maintain vendor documentation (W-9s, banking details, tax information) and support controls over vendor setup and banking changes
Prepare ACH, wire, and check payment batches for separate management review and release, consistent with our maker-checker control
Monitor AP aging, invoice workflow status, rejected invoices, and open purchase orders
Assist with the implementation of Workday
Translate executed leases, service commencement information, and approved changes into accurate billing setups
Prepare recurring and non-recurring tenant invoices, including base rent, pass-throughs, tenant fit-out (TFO) invoicing at the applicable markup, subcontractor housing billings, and SLA credits
Respond to tenant billing questions and work with Accounting, FP&A, Construction and Operations to resolve discrepancies
Assist with the implementation of Workday
Assist with reconciliation of AP and billing subledgers to the general ledger and investigate unusual balances or variances as part of month-end close
Maintain complete, audit-ready documentation supporting invoices, payments, tenant bills, adjustments, approvals, and reconciliations
Assist with internal SOX testing and KPMG audit requests, following established accounting policies and controls
Prepare AP and billing KPI reports for management
Document standard operating procedures and identify opportunities to simplify, automate, and strengthen AP and billing workflows
Integrate AI wherever appropriate
Develop a deep understanding of Galaxy’s growing data center business

Benefits

Competitive base salary and discretionary bonus
Flexible Time Off (i.e. unlimited paid vacation days)
Company paid Holidays (14)
Company paid sick leave
Company-paid health and protective benefits for employees, partners, and other dependents
3% 401(k) company contribution
Generous paid Parental Leave
Free virtual coaching and counseling sessions through Ginger
Free daily snacks in-office
Smart, entrepreneurial, and fun colleagues
Employee Resource Groups