Special Projects Specialist (Short-term)

Rancho Santiago Community College District • Santa Ana, CA

7d

About The Position

The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD’s mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world. Candidates will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning throughout the college community.

Requirements

• Any combination of training, education and experience equivalent to the completion of two years of college with one year of college-level course work in accounting and one year of paid, employment experience in program, proposal or contract development and reporting.
• Knowledge of Word processing, database, spreadsheet and presentation graphics software.
• Knowledge of principles and techniques of budgeting.
• Knowledge of accounting principles and methods.
• Knowledge of English grammar and report writing.
• Knowledge of use of the Internet for research.
• Ability to make complex arithmetic calculations.
• Ability to write clear, concise and logical narratives.
• Ability to read, interpret, comprehend and implement governmental and accounting rules, regulations, guidelines, and legislation.
• Ability to interact effectively with others.
• Ability to communicate complex ideas clearly.
• Ability to work independently and collaboratively.
• Ability to work under pressure to meet deadlines.
• Ability to employ effective organizational skills.
• Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

Responsibilities

• Develops and monitors complex special projects budgets.
• Acts as liaison between administrators, project directors, coordinators and district operations to ensure budget expenditure and reporting compliance with state and federal requirements and guidelines.
• Reconciles budget issues as they arise.
• Prepares a variety of budget and personnel transactions requests.
• Responsible for the final production and assembly of grant proposals.
• Conducts research.
• Prepares special reports and correspondence.
• Maintains auditable records.
• Develop multi-source, multi-year line item expenditure budgets for specially-funded projects, proposals, and departments, gathering necessary data and applying regulations and guidelines from federal and state funded grants.
• Monitors general ledger expenditure reports to assure proper and timely expenditure of funds and submittal of accurate program and fiscal reports.
• Creates and monitors budget and payroll monitoring spreadsheets, as appropriate.
• Assists project administrators and directors on matters concerning special project budgets.
• Works with internal departments and external agencies to resolve budget and expenditure discrepancies.
• Contributes to development of financial reports and end-of-year claims reporting.
• May monitor district match contributions to specially-funded projects.
• Interprets related regulations and guidelines of accounting principles, California Education Code, California Community Colleges Budget and Accounting Manual, federal requirements, and internal accounting systems and seeks guidance and approvals from external agencies, as needed.
• Assists in assuring compliance with governmental agencies in special projects budget transactions.
• Assists in annual audit, when necessary.
• Prepares material for district Board of Trustees meeting dockets.
• Disseminates information as needed to faculty and staff.
• Assists with the preparation of contracts and detailed funding proposals and interprets complex proposal format requirements.
• Prepares special performance and research reports, as needed.
• Maintains and manages records to audit standards.

Benefits

• Present original documents for proof of eligibility to work in the United States.
• Provide a certificate of Tuberculosis Exam.
• Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree