Special Projects Associate (NYC based)
About The Position
The Special Projects Associate provides administrative, substantive, and strategic support to the Office of William Jefferson Clinton (OWJC). This includes coordination of Foundation senior leaders in their interactions with OWJC, prioritization of Foundation projects to maximize OWJC impact, cross organization project and calendar management, preparation of communications, correspondence and memoranda, and advance work for OWJC. The Special Projects Associate triages internal and external requests related to the Foundation for OWJC to prioritize them with respect to the priorities, responsibilities, organization-wide goals and deadlines. This role assists OWJC to maximize their effectiveness using discretion in scheduling; learns the Foundation’s history and processes to serve as a resource to OWJC and the Foundation’s Senior Leadership Team and stays up to date on events to assist in anticipating challenges. The Special Projects Associate also provides support with respect to operational effectiveness between OWJC and the Foundation and proactively manages routine and ad hoc special projects.
Requirements
- Bachelors Degree required
- High level of diplomacy required with the ability to manage relationships in a positive manner
- Ability to proactively see a project through to completion including coordinating with peer colleagues
Nice To Haves
- Administrative experience working for a senior leader preferred
- Experience providing advance support for senior executives preferred
Responsibilities
- Executive Administrative Support of OWJC/Foundation relationship
- Furthers development and implementation of systems and procedures
- Support logistics, material preparation and file
- Takes notes in SLT meetings on behalf of OWJC, representing OWJC and project managing communication and action items
- Facilitates internal communication and organizational issues between OWJC and the Foundation
- Prioritizes and acts on meeting requests, memoranda, phone calls, and other Foundation-related items
- Draft strategic meeting agendas and coordinates with senior leaders on leadership meeting agendas and follow-up items
- Compose, edit, and proof correspondence, briefs, reports, and other material (tracking dashboards) that serve as interface for OWJC and Foundation
- As assigned, manage special projects on behalf of OWJC
- Performs advance work for OWJC travel on behalf of Foundation
Benefits
- Generous benefits package at little to no cost to employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
