Special Project Administrator

State of Illinois•Chicago, IL

6d•Hybrid

About The Position

The Department of Human Services is seeking to hire a Special Project Administrator for the Secretary’s Office located in Chicago, Illinois. The incumbent will participate in planning, policy and programming activities mandated by legislation, regulations, and the Secretary. Administratively tracks and coordinates information on the integration of the global behavioral health system in Illinois. Coordinates, directs and participates in a variety of special projects, many of which are of a sensitive and/or highly confidential nature. Acts as representative of the Chief Behavioral Health Officer (CBHO) on Department-wide projects and works teams to conceive, develop and implement procedures and practices to promote an improved and integrated network of services to persons served by the Department’s programs.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with course work in business or public administration.
Requires three (3) years progressively responsible administrative project management experience in a public or private organization.

Nice To Haves

Three (3) years of professional experience managing complex projects in a dynamic environment which require input and/or approval from many partners and in developing and managing project plans including developing and staying on realistic timelines, identifying partners and their roles, planning and facilitating project meetings and effectively leading project communication.
Three (3) years of project management experience for a public or private organization, including the development of concepts, strategies and facilitation.
Three (3) years of professional experience analyzing and documenting data for a public or private organization.
Three (3) years of professional experience recommending and implementing polices and procedures relative to latest trends and standards for public or business organization.
Three (3) years of professional experience analyzing administrative problems and adopting an effective course of action.
Three (3) years of professional experience preparing administrative documents such as policy and program procedures, operations, personnel, etc.

Responsibilities

Serves as Executive Management Assistant for the Department of Human Services Chief Behavioral Health Officer (CBHO).
Serves as Special Project Administrator for the Chief Behavioral Health Officer (CBHO).
Coordinates, directs, and participates in a variety of special projects, many of which are of a sensitive and/or highly confidential nature, as instructed by the CBHO.
Serves as representative of the CBHO on Department-wide projects and work teams to conceive, develop and implement procedures and practices to promote an improved and integrated network of services to persons served by the Department's programs.
Serves as liaison between the CBHO and members of the general public, customers, and other state agencies.
Serves as the CBHO’s timekeeper.
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick days annually (Sick days carry over from year to year)
10-25 days of Paid Vacation time annually - (10 days in year one of employment)
Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)