District Office Support

Educational Service District 112•Stevenson-Carson SD, WA

16h•Onsite

About The Position

This position serves as a confidential secretary to the Superintendent and School Board, responsible for District student data. It provides comprehensive support in district operations, including food services, and acts as the point of contact for the district office. The role requires working under limited supervision, exercising independent judgment, providing guidance, and operating within established processes and district procedures. This position is a key member of the district’s operations team, supporting overall district effectiveness. Candidates will be hired directly by the Stevenson-Carson School District.

Requirements

Associates degree or two years post high school training or equivalent experience in related field.
Excellent secretarial, accounting, and organization skills.
Superior communication skills.
Experience in computer terminal, spreadsheet and word processing operations.
Exceptional computer skills, specifically with Microsoft Office.
Valid driver's license.
Strong organization and efficient habits.
Outstanding computer experience.
Proven ability to work effectively with various stakeholders.
Must maintain in confidence the deliberations of the Superintendent’s office and the Board of Directors.
Superior work attendance record.
Willing to work additional hours as required.
Must be able to work independently.
Must be capable of problem solving.
A positive relationship with office visitors and staff is essential.
Knowledge of school food service program requirements.
Constantly increasing understanding of district policies, state regulations and federal guidelines regarding programs, reports and record keeping.
Knowledge of office systems, data management practices, and confidentiality standards to ensure accurate and secure handling of student and program information.
Ability to accurately process reports, maintain detailed records and ensure compliance with district, state and federal requirements.
Ability to manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail.
Ability to effectively communicate with district staff, resolve inquiries and provide customer service.
Ability to work both independently and collaboratively.
Ability to handle confidential information with discretion.
Verification of identity and United States work authorization must be completed.

Nice To Haves

Experience with school district central office procedures.
Familiarity with Skyward.

Responsibilities

Serve as a confidential secretary to the Superintendent and School Board.
Be responsible for the District student data.
Provide comprehensive support in district operations, including food services.
Serve as the point of contact for the district office.
Act as the district receptionist, serving as the first point of contact.
Prepare daily deposits and receive/process any payments made to the district.
Prepare and distribute Board agendas, packets, and other related Board materials.
Attend Board meetings, acting in the role of Recording Secretary.
Maintain official Board records.
Perform general office duties (answering phones, directing customers, making copies, sending faxes, answering general emails).
Maintain office record keeping and filing procedures in compliance with state auditing guidelines.
Maintain inventory of District office supplies and order supplies as needed.
Manage District Skyward including the gathering, entering, analyzing and interpreting of student data, maintaining user accounts, and providing technical support to families and staff.
Manage EDS (Educational Data System) security and complete state reporting.
Complete all required Federal and State reporting of student data.
Manage ParentSquare security and data and provide technical support to staff and families.
Manage homeschool and choice transfer student information.
Maintain student records for Multilingual, Open Doors, CTE, and Hi-Cap programs and student accident reports.
Assist with updating SCSD website.
Manage District CEDARS (Comprehensive Educational Data and Research System) data.
Compile and submit District enrollment reports.
Review weekly/monthly updates to Skyward and OSPI and distribute new information to staff as applicable.
Assist with District mail needs.
Develop monthly meal menus for all school buildings in compliance with nutrition guidelines.
Generate and review monthly Direct Certification reports through OSPI.
Process monthly reimbursement claims through the WINS system.
Coordinate monthly food orders and deliveries, keeping the warehouse inventory current at all times.
Prepare and submit annual food service bid documentation.
Attend monthly OSPI meetings and annual professional development trainings.
Conduct annual warehouse and kitchen inspections.
Process CNEEB applications, ensuring accuracy, completeness, and compliance with established requirements.
Coordinate and facilitate the annual review of the Wellness Policy with the wellness committee.
Prepare and submit the annual USDA commodity pre-order survey.
Prepare and submit Summer EBT reports three times annually.
Complete and submit the annual School Meals Program renewal application.
Assist with Transportation Dept secretary needs as needed.
Perform other duties as assigned.