REMOTE Special Order Escalation Specialist

Signet Jewelers•Akron, OH

6d•Remote

About The Position

The Special Order Escalation Specialist plays a key role in supporting retail store teams, customers, vendor partners, and internal business partners throughout the order lifecycle. This position is responsible for managing order-related communications, resolving issues, coordinating with vendors, and ensuring special orders are processed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Strong communication, problem-solving, and relationship-building skills are essential to success in this role.

Requirements

High School Diploma or equivalent required.
Minimum of one year of experience in customer service, order management, operations support, retail support, or a related field.
Proficiency in Microsoft Outlook and Excel; working knowledge of Microsoft Word.
Strong verbal and written communication skills.
Exceptional attention to detail and organizational abilities.
Ability to manage multiple tasks and priorities simultaneously.
Strong problem-solving and critical-thinking skills.
Ability to collaborate effectively with internal teams, external partners, and vendors.
Demonstrated ability to follow through on commitments and meet performance expectations.
Adaptable and comfortable working in a fast-paced, evolving environment.
Strong customer service mindset with a focus on delivering positive outcomes.

Nice To Haves

Experience working with order management, customer service, logistics, fulfillment, or retail operations.
Experience using case management, CRM, or ticketing systems.
Experience working with external vendors or business partners.

Responsibilities

Serve as a primary point of contact for store teams regarding special order inquiries and requests.
Manage and respond to incoming emails, cases, and requests in a timely and professional manner.
Coordinate with vendor partners to obtain order updates, resolve issues, and ensure timely fulfillment.
Review and process escalated order concerns, identifying appropriate solutions and next steps.
Monitor order activity and proactively address issues that may impact delivery, customer satisfaction, or order accuracy.
Generate and distribute reports to vendors and internal business partners.
Communicate with cross-functional teams to resolve order, replacement, and fulfillment concerns.
Maintain accurate records and documentation within company systems.
Support internal communication channels by assisting team members with questions and order-related concerns.
Participate in team chat support and shared inbox management.
Ensure all customer and order information is handled accurately and professionally.
Identify opportunities for process improvement and contribute to a positive customer experience.