Special Events Technician

Lifelong Learning Administration Co•Lancaster, CA

2d•Hybrid

About The Position

This position offers a hybrid work arrangement, with on-site responsibilities determined according to program and site needs. The Special Events Technician is responsible for supporting various projects, trips, private events, meeting functions, and programs provided by the Organization. The Special Events Technician maintains ongoing positive relationships with internal and external customers. This position will perform general office support, including data entry and filing. This position reports directly to the Operations Services Manager.

Requirements

Ability to read, understand information, and carry out oral and written directions.
Ability to meet schedules and timelines.
Ability to work in team environments and with multiple levels of personnel.
Ability to arrange things or actions in a particular order or pattern according to a specific rule or set of rules.
Ability to work in a high-volume and fast-paced environment.
Ability to perform data entry and maintain records correctly.
Ability to establish and maintain positive and productive working relationships.
High School Diploma or General Education Diploma required.
1-2 years of related experience in Corporate or Special Events and industry training is required.
Proficient skills in MS Office (Word, Excel, PowerPoint, Outlook) and other technology applications.
Ability to work possible evenings or weekends on occasion.
Ability to travel in the performance of job duties is required.
Ability to lift, carry, push, and pull objects weighing up to 25 pounds.

Nice To Haves

1-2 years of experience in a professional business setting, including interfacing with the public, is preferred.

Responsibilities

Coordinate logistics and services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
Support the planning and implementation of the Organization's events and programs.
Assist and secure, arrange, and prepare location facilities, contracts, insurance, transportation, meals/catering, excursions, and travel itineraries for in and out-of-state trips and corporate projects, programs, and events.
Assist in developing, designing, and implementing event ideas, including artistic contributions for major staff events such as student events, corporate events, and other organizations-sponsored events.
Liaison across organizational departments on the development and implementation of programs, projects, events, and activities with site support staff.
Maintain an excellent working relationship across all departments while acting as a point of contact between all departments.
Track and create special events reports, compile reports, charts, or graphs, and submit them to management.
Participate in team meetings and propose opportunities to improve, streamline, automate, and document processes, focusing on enhancing the participant experience of programs and projects.
Provide support to the special events department to assist internal and external customers with requests and questions regarding student events, special events, and other organizations-sponsored events.
Maintain, update, and ensure employee data accuracy in organization systems and personnel files.
Perform administrative duties, responsibilities, and activities as assigned.