Special Events Specialist
About The Position
The Special Events Specialist supports the City of Pharr’s event operations by keeping schedules, documentation, and communications accurate and on time. This role helps ensure event requests move smoothly from inquiry through closeout. Key responsibilities include coordinating event inquiries and scheduling; preparing and tracking contracts, invoices, and related records; supporting event planning and on-site execution as assigned; assisting with promotional materials and updates; and completing administrative purchasing steps such as check requests, requisitions, purchase orders, and vendor setup.
Requirements
- Strong organization, attention to detail, and follow-through
- Clear written and verbal communication
- Basic proficiency with office software and recordkeeping
- Ability to manage multiple deadlines in a public-facing setting
- Availability for a 40-hour week with flexibility for evenings, weekends, and holidays as needed
Responsibilities
- Coordinating event inquiries and scheduling
- Preparing and tracking contracts, invoices, and related records
- Supporting event planning and on-site execution as assigned
- Assisting with promotional materials and updates
- Completing administrative purchasing steps such as check requests, requisitions, purchase orders, and vendor setup
- Reviewing new event messages
- Updating the calendar
- Confirming next steps with internal teams and external contacts
- Preparing documents for signature
- Organizing files for upcoming dates
- Checking the status of approvals
- Reconciling paperwork
- Logging updates for accurate records
- Setting priorities for the next day’s deadlines
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Paid Time Off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
