Special Events Sales Admin - Raymond James Stadium

ASM Global•Tampa, FL

5d•Onsite

About The Position

Legends Global is the premier partner to the world's greatest live events, venues, and brands, delivering a fully integrated solution of premium services. Our culture is one of respect, ambitious thinking, collaboration, and bold action, committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. We believe that exceptional venue experiences should extend beyond game day and show time, offering fresh, creative cuisine and delighting guests at every turn.

Requirements

1–3 years of experience in sales support, event coordination, hospitality, or a related field.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal communication skills.
Demonstrate impeccable email etiquette with the ability to compose polished, concise, and professional correspondence.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
CRM experience preferred.
Strong attention to detail with timely follow-up and organized communication.
A proactive, solution-oriented mindset with a willingness to take initiative.
Ability to work evenings & weekends.
Ability to be onsite.
Ability to lift materials up to 20 lbs.

Nice To Haves

A “go-getter” with a positive attitude and strong sense of ownership.
Someone eager to learn and grow within both Sales and Event Management.
A team player who thrives in a collaborative, high-energy environment.
A professional who values delivering exceptional client experiences.

Responsibilities

Provide day-to-day administrative support to the Sales and Management teams.
Assist in preparing proposals, contracts, and client-facing materials.
Maintain organized documentation and ensure consistency across all sales and event files.
Generate and distribute weekly and monthly reporting through CRM system.
Assist with the coordination and execution of logistics for client site visits, including scheduling, materials, and on-site support.
Partner with both Sales and Catering Management to ensure a polished, on-brand client experience.
Assist in the coordination and execution of client gifting and VIP touchpoints.
Support event managers with pre-event logistics, documentation, and internal communication.
Assist in merging event orders, timelines, and operational documents.
Help track key milestones to ensure successful execution of events.
Maintain and update CRM systems to ensure data accuracy and completeness.
Flag & support resolution of missing or inconsistent information across accounts and opportunities.
Support reporting needs by ensuring data integrity and timely updates.
Stay on top of pre- and post-event invoices and work seamlessly with the Finance team to ensure all invoices are accurate and up to date.
Update spreadsheets that track and report all payments.
Assist in coordinating internal communication and ensuring alignment across teams.
Support the team with additional responsibilities as needed to ensure overall departmental success.