Special Events Manager

Town of Addison • Addison, TX

1d • Onsite

About The Position

Under the general direction of the Director of Special Events & Theatre, develops, plans and implements a variety of large-scale festivals and events. Provides leadership and facilitates efforts of department staff to execute high-quality events. Assists in soliciting and activating cash and in-kind sponsorships and partnerships. Manages special projects as assigned.

Requirements

• Bachelor’s degree in Hospitality, Tourism, Event Management, Marketing or related field; OR An equivalent combination of education, training, and experience.
• Four (4) years of event or festival planning experience.
• Safe driving record and valid Texas Driver’s License.
• Clear Criminal Background check and pre-employment drug screen.
• Knowledge of office and business policies, procedures, and practices.
• Knowledge of negotiation and problem-solving methods, techniques, and practices.
• Knowledge of event management and staff supervisory practices.
• Proficiency in Microsoft Office and Adobe Design software.
• Knowledge of applicable local, State, and Federal laws, codes, ordinances, and regulations.
• Skill in working on multiple tasks simultaneously while meeting deadlines.
• Skill in writing project specifications, contracts, and procedures with high level of attention to detail.
• Skill in working efficiently in a fast-paced environment.
• Skill in establishing and maintaining effective working relationships.
• Skill in communicating effectively both verbally and in writing.
• Skill in customer service, conflict resolution and problem solving.

Responsibilities

• Manages the development, planning and execution of festivals and events; ensures department, industry, Town, State and Federal standards and guidelines are met.
• Manages the overall logistics operations process of festivals and events to ensure deadlines are met for successful production; enforces policies and procedures.
• Maintains an accurate plan of event staffing and volunteer needs; oversees all event staffing and volunteers in collaboration with the Town Volunteer Coordinator.
• Supervises the overall special event volunteer program to include committee development, assignments and working closely with the Sponsorship Event Specialist & Town Volunteer Coordinator for successful recruitment and onboarding.
• Assists with the preparation and maintenance of event budgets; monitors and tracks event revenues and expenditures; ensures event operations follow all financial policies and procedures; prepares reports as needed.
• Develops, reviews and approves content for social media, websites and event marketing materials; maintains department and event websites, digital media files and logos.
• Conducts research; writes project specifications; obtains bids and quotes; secures and manages contractors and service providers; prepares letters of agreement and contracts.
• Manages the programming (and booking when applicable) of the Theatre space as it relates to the Town produced festivals and events.
• Directly manages the Special Event Coordinators to include hiring, training, evaluating, and disciplining when necessary.
• Cultivate relationships within the DFW community arts, cultural and music groups.
• Coordinates with Risk Management, Police, Fire, Parks, Public Works & Engineering, and Development & Neighborhood Services Departments to establish effective safety, security and emergency management measures for all events.
• Works with Town leaders, elected officials, community organizations and sponsors to support and execute special events and Theatre activities; resolves complex customer and vendor issues; provides excellent customer service.
• Assists the Sponsorship and Event Specialists in the solicitation, execution and ongoing management of cash and in-kind sponsorships and partnerships for festival and events.
• Plans, implements and leads various department projects; writes reports; gives presentations, and media interviews as required.
• Attends meetings, training courses and industry events as required.
• May be asked to perform additional job duties that are directly, indirectly or completely unrelated to normal job functions in the course of presenting certain Town special events.
• Performs related duties as required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level