Special Events Intern

Turn5, Inc.•Paoli, PA

17h•Hybrid

About The Position

Turn5 is a leading e-commerce retailer known for its automotive platforms like AmericanMuscle.com, ExtremeTerrain.com, and AmericanTrucks.com. With a purpose that extends beyond selling car parts, Turn5 focuses on creating meaningful customer experiences. As a Special Events Coordinator Intern, you will play a key role in planning and executing Auto Show Week, a major annual event. This internship offers hands-on experience in producing large-scale corporate and automotive events, from initial concept to final execution. You will be involved in brainstorming event ideas, selecting décor, food, prizes, and employee gifts, creating signage, and managing guest experiences. The internship emphasizes creativity, contribution of meaningful ideas, and learning the process of turning ideas into memorable experiences.

Requirements

Previous event planning, hospitality, marketing, or project coordination experience is preferred but not required.
Completion of one prior related internship is preferred.
Open to students of all majors with an interest in event planning, marketing, hospitality, communications, or related work.
Creative thinker who is comfortable sharing ideas and opinions.
Strong organization, communication, and interpersonal skills.
Ability to manage multiple priorities and stay calm in a fast-paced environment.
Willingness to take ownership of projects, ask questions, and follow through.
Detail-oriented, dependable, and excited to be part of a collaborative team.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to lift up to 30 pounds.
Reliable transportation to Turn5’s office in Paoli, Pennsylvania and to event locations.
Applicants must be available in person for all four days of Auto Show Week: Thursday, April 29, 2027: Annual Meeting and Reception; Friday, April 30, 2027: Vendor Dinner; Saturday, May 1, 2027: throtl Throwdown; Sunday, May 2, 2027: throtl Throwdown rain date, if required.
Applicants must also be available for scheduled setup days and occasional venue visits in the weeks leading up to the events.

Responsibilities

Participate in creative brainstorms and help develop themes, activities, and memorable guest experiences.
Research and share ideas for event décor, prizes, giveaways, employee gifts, and interactive activations.
Help select food and beverage options and provide input on event menus.
Assist with the development of creative signage, displays, event materials, and communications.
Take the lead on assigned projects, with guidance from the events team, and help carry them from the initial idea through event-day execution.
Participate in strategy and planning meetings, contribute ideas, and help document decisions and next steps.
Research, evaluate, and help secure vendors for entertainment, décor, rentals, food, tents, security, and other event needs.
Communicate directly with Turn5’s partners and vendors regarding event details, donations, and sponsorship opportunities.
Serve as a point of contact for hired vendors and help manage timelines, deliverables, and event-day expectations.
Collaborate with internal teams including Marketing, Merchandising, Fulfillment, Customer Service, IT, Web Development, and Finance.
Help create operational plans and easy-to-follow instruction sheets for different event areas.
Maintain project checklists, track deadlines, and follow up with team members and vendors to keep plans moving.
Support employee communications, registration, and travel coordination.
Help lead setup during the days leading up to Auto Show Week and see months of planning come together in real time.
Coordinate event logistics and serve as hands-on support during each event.
Help solve unexpected challenges and make quick adjustments when plans change.
Assist with post-event inventory, budget reconciliation, and expense reimbursements.