Special Events Coordinator

UT Health San Antonio•San Antonio, TX

10d

About The Position

Under limited supervision, the Special Events Coordinator assists with the logistics of coordinating, planning, implementing, and executing promotions, special events, and committee meetings. The role supports strategic development events and fundraisers, including galas, donor meetings, luncheons, and receptions. It works closely with the Director to build and maintain relationships with committee volunteers, corporate partners, foundations, and vendors.

Requirements

Ability to develop, plan, execute, and manage donor-related special events.
Superior writing, editing, and research skills.
Ability to maintain strict confidentiality.
Strong interpersonal skills and ability to interact professionally with administration, faculty, students, alumni, volunteers, and the community.
Skills in fundraising and special events.
Ability to multitask, prioritize, establish deadlines, and meet them in a fast-paced environment.
Superior organizational and problem-solving skills, and ability to work independently with minimal supervision.
Ability to engage donors, prospects, and volunteers verbally and in writing with sincerity and enthusiasm.
Ability to work in a communicative, interactive, team-based setting and remain calm under pressure.
Ability to work with multiple volunteer leaders in a demanding environment.
Proficiency with Microsoft Office Suite programs, including Word, Outlook, Excel, and PowerPoint.
Experience with Raiser's Edge fundraising software.
High school diploma or GED required.
Five years of related experience required.

Responsibilities

Plan and organize strategic development events and fundraisers, including galas, donor meetings, luncheons, and receptions.
Assist with setting up facilities, equipment, supplies, and prizes for assigned events.
Collaborate with staff on the design and implementation of mobile apps and social media to promote events.
Develop and design invitations, create guest lists, coordinate internal and external services, and greet visitors.
Maintain and coordinate registration, including registrant documentation.
Assist with setting up management software and update and maintain the database as needed.
Work closely with the Director to build and maintain relationships with committee volunteers, corporate partners, foundations, and vendors.
Analyze, develop, and manage budgets and trending plans for annual donor, alumni, and community relations events.
Monitor and respond to conference emails.
Perform other duties as assigned.