Special Events Coordinator - Communication & Destination Services

Temple Texas • Temple, TX

6d

About The Position

The Special Events Coordinator, under the general supervision of the Special Events Manager, coordinates and implements a variety of city events, overseeing all logistics, promotions, and daily operations. This role also handles purchasing and budgeting, cultivates sponsorships, and ensures excellent customer service for citizens and stakeholders.

Requirements

• Combination of education and experience equivalent to a bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field
• Two (2) years of experience of developing and implementing events, programs, or related activities

Nice To Haves

• Bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field
• Experience working in municipal government and/or county level event operations
• Three (3) years of related experience
• Certified Festival & Event Associate (CFEA) Certificate
• Valid driver’s license

Responsibilities

• Coordinates, develops, and implements diversified events and activities for all ages within the city and with other city and public organizations
• Works with the Marketing & Digital Media division to develop promotional items of programs and events
• Coordinates the daily operation of assigned events to include scheduling and preparing all logistics
• Follows-up with volunteers, vendors, and sponsors; provides support as needed
• Communicates project and event information to staff and city stakeholders
• Oversees data in City systems, such as RecTrac/WebTrac, , Open Counter, OpenGov, Dayforce, etc.
• Represents the city and department at meetings and conferences
• Provides exceptional customer service and responds to inquiries and requests from citizens
• Monitors and reviews special events budget
• Prepares and processes purchase orders
• Purchases and manages for events related promotional products and supplies
• Identifies, solicits, and secures event sponsorships to enhance programming and offset event costs
• Cultivates and maintains strong relationships with sponsors, ensuring fulfillment of agreements and recognition
• Develops sponsorship packages, proposals, and reports in partnership with the Marketing & Digital Media division
• Provides post-event follow-up with sponsors to ensure satisfaction and encourage renewal
• Follows City policies, procedures, and safety guidelines
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level